Senior Executive Assistant

Airwallex•San Francisco, CA

3d•Onsite

About The Position

The Executive Assistant will provide support to the Americas-based senior leadership, primarily the VP, Financial & Strategic Partnerships. Acting as the trusted liaison between these executives and their internal/external stakeholders and teams, you will work to ensure that they are able to focus on priority work by leveraging your exceptional organization, communication, and administrative skills to triage and prioritize incoming requests. The role offers a diverse set of responsibilities, as you will also partner with local and global teams to ensure the smooth running of internal events, launch of new initiatives, and onboarding of new starters; you will also provide contingency support for reception and office tasks, as needed. This role is based in San Francisco.

Requirements

7 years of experience in EA/ABP role supporting senior executives
Diligence, reliability, and a strong sense of responsibility and ownership–particularly in relation to confidential and sensitive matters
Appetite for new challenges and opportunities
Experience fostering a positive, spirited and collaborative working environment
Exceptional written and verbal communication skills
Familiarity with technologies such as Slack, Google Suite, Confluence, and Zoom

Nice To Haves

Experience working in one or more fast-paced entrepreneurial/startup environments
Some familiarity with fintech/financial services companies and industry terminology

Responsibilities

Manage and coordinate calendars for multiple senior leaders across different time zones
Run team meetings and help with large company meetings such as all hands, offsites etc
Design, implement and support the execution of mechanisms to help the teams of the executives supported operate more efficiently and effectively (e.g., trackers/status reports, Airwallex <> partner POC mappings, internal/external QBRs)
Act as the point of contact for internal/external stakeholders requiring time and or action from the respective executives
Proactively coordinate internal and external meetings inc. agenda preparation, venue and technology, documenting minutes, etc.
Confirm travel arrangements, including (but not limited to) flight and hotel bookings, transfers, visa coordination, and other local requirements
Prepare and/or distribute internal communications on behalf of the executives (to include management of team distribution lists)
Coordinate company and team events (e.g., sales kickoffs, EOY parties, etc.)
Assist in preparing documents and presentations
Manage invoices and expenses
Assist with the coordination of new workplace initiatives
Occasionally help with reception, office management, and other project tasks