Senior Executive Assistant – Discovery Sciences, Advanced Technologies and AI (DATA)

Amgen • Thousand Oaks, CA

10d • Onsite

About The Position

Join Amgen’s Mission of Serving Patients At Amgen, if you feel like you’re part of something bigger, it’s because you are. Our shared mission—to serve patients living with serious illnesses—drives all that we do. Since 1980, we’ve helped pioneer the world of biotech in our fight against the world’s toughest diseases. With our focus on four therapeutic areas –Oncology, Inflammation, General Medicine, and Rare Disease– we reach millions of patients each year. Amgen is advancing a broad and deep pipeline of medicines to treat cancer, heart disease, inflammatory conditions, rare diseases, and obesity and obesity-related conditions. As a member of the Amgen team, you’ll help make a lasting impact on the lives of patients as we research, manufacture, and deliver innovative medicines to help people live longer, fuller happier lives. Our award-winning culture is collaborative, innovative, and science based. If you have a passion for challenges and the opportunities that lay within them, you’ll thrive as part of the Amgen team. Join us and transform the lives of patients while transforming your career. Senior Executive Assistant – Discovery Sciences, Advanced Technologies and AI (DATA) What you will do Let’s do this. Let’s change the world. In this vital role you will be supporting the Vice President of Discovery Sciences, Advanced Technologies and AI (DATA). This position will require on-site presence at the Amgen global headquarters in Thousand Oaks.

Requirements

• Associate’s degree and 4 years of high-level executive support experience
• High school diploma / GED and 6 years of high-level executive support experience
• Detail-oriented and excellent travel and meeting planning skills
• Expert level PC skills in Outlook, MS Word, PowerPoint, Excel, SharePoint, and advanced typing skills
• Excellent time management and project management skills with the ability to prioritize projects of greater vitality and importance
• Calm under pressure
• Managing multiple calendars including coordination across multiple time zones
• Excellent written, verbal, and presentation skills in communicating key business and clinical information
• Experience providing administrative support to remote staff
• Ability to work in a fast-paced environment with an effective, can-do attitude
• Absolute discretion and confidentiality, as well as judgment, creativity, flexibility, and initiative in resolving issues

Nice To Haves

• Bachelor’s degree with 5+ years of experience in an administrative support role supporting large teams at different levels
• Supervisory or leadership experience working in technology-based organizations
• Excellent organizational skills and ability to manage people
• Good external customer communication skills

Responsibilities

• Lead and develop an Administrative Coordinator (AC) who will provide support to the DATA organization.
• Provide support to over 180 DATA scientists at Research sites in the US, Canada, Europe, and Asia
• Manage domestic and international travel arrangements, including flight bookings, hotel accommodations, and ground transportation for the DATA Vice President.
• Process expense reports for the executive ensuring compliance with company policies.
• Maintain the executive's calendar, ensuring appointments and meetings are scheduled efficiently.
• Organize and coordinate logistics for group meetings, including arranging venues, equipment, and catering.
• Assist the DATA group with arranging guest speaker visits, consultants, and candidate interviews.
• Maintain departmental and functional calendars by managing vacation/on-site travel schedules.
• Maintain all DATA distribution lists.
• Coordinate closely with the AC teams supporting various Research areas.

Benefits

• health and welfare plans for staff and eligible dependents
• financial plans with opportunities to save towards retirement or other goals
• work/life balance
• career development opportunities that may include:
• A comprehensive employee benefits package, including a Retirement and Savings Plan with generous company contributions, group medical, dental and vision coverage, life and disability insurance, and flexible spending accounts
• A discretionary annual bonus program, or for field sales representatives, a sales-based incentive plan
• Stock-based long-term incentives
• Award-winning time-off plans
• Flexible work models where possible

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree
• Number of Employees: 5,001-10,000 employees