Senior Executive Assistant

HP • Houston, TX

9d • Onsite

About The Position

HP's Legal team is responsible for all of HP’s legal matters, including government relations, brand security, intellectual property, ethics, compliance, and legal counsel representation in every region. We are a mix of attorneys and non-attorneys. We value teamwork, engagement, honesty, forward thinking, and open communication. We are proud of the culture we have created. By bringing together varied perspectives, we challenge each other and develop new and creative solutions. We want to find, grow, and keep the very best employees in the industry by valuing differences, offering amazing careers, and having fun. This role is for an Executive Assistant for the Deputy General Counsel. The Executive Assistant applies extensive knowledge of job skills, company policies, and procedures to complete complex, specialized assignments/tasks in creative and effective ways. They possess a comprehensive understanding of the general/technical aspects of the job and work on assignments that are complex in nature, requiring considerable judgment, initiative, and technical/specialized knowledge to resolve problems and/or develop recommended solutions. Work is completed with minimal supervision, and assignments may be completed without established procedures. The role may determine methods and procedures for new assignments and typically provides guidance to other non-exempt employees.

Requirements

• Ability to work independently
• Strong PowerPoint skills (Mandatory)
• Ability to run meetings with high-level executives
• Strong time management and ability to meet deadlines
• Excellent verbal and written communication skills
• Strong organizational skills and ability to multitask
• Strong problem-solving and decision-making skills needed
• Ability to act as a gatekeeper and escalate relevant information to executives as needed
• Skilled in the use of standard office equipment (e.g., copiers, collaboration tools such as Zoom and TEAMS, projectors).
• Ability to work effectively with minimal supervision
• Strong interpersonal skills and relationship building
• Ability to treat confidential information with appropriate discretion
• Exceptional attention to detail
• Intermediate or Advanced with Microsoft Office Suite and communication tools
• Ability to perform under pressure
• Typically requires a minimum of 7+ years of general legal experience, or an equivalent combination of experience and college-level education

Nice To Haves

• Notary certification preferred

Responsibilities

• Provide exemplary administrative support to the Deputy General Counsel for Legal
• Manages calendar for Leadership Team, including meeting prioritization and resolving calendaring conflicts seamlessly
• Works closely with other Executive Assistants to ensure smooth running of all calendars; on occasions, works with L1 Executive Leadership Team to align meetings as needed
• Ensures all travel-related needs are met, and any issues are addressed as soon as possible
• Completes expense reports in a timely and efficient manner, while ensuring accuracy
• Assists in planning and scheduling meetings – both large and small - for the Legal Products, Services, and Commercial Team. May include travel, hotel bookings, and ground transportation
• Understands and ensures adherence to HP policies and procedures, including those related to travel and expenses
• Provides leadership and partnership to other Assistants in Legal to ensure alignment and a consistent experience
• Builds a strong network to ensure work is completed in a timely and accurate manner
• Works on assignments that are complex in nature and require considerable judgment, initiative, and technical/specialized knowledge to resolve problems and/or develop recommended solutions.
• Complete work with minimal supervision/direction

Benefits

• Health insurance
• Dental insurance
• Vision insurance
• Long term/short term disability insurance
• Employee assistance program
• Flexible spending account
• Life insurance
• Generous time off policies, including; 4-12 weeks fully paid parental leave based on tenure
• 13 paid holidays
• 15 days paid time off

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: High school or GED