Senior Executive Assistant II

Blue Yonder • Washington DC, DC

22h • Hybrid

About The Position

We are seeking a proactive and highly organized Senior Executive Assistant II to provide high-level administrative support to a senior executive and their broader team. This role demands strong business judgment, discretion, and a solutions-oriented mindset. The ideal candidate is a self-starter who thrives in a dynamic environment, can juggle multiple responsibilities, and is comfortable interacting across all organizational levels.

Requirements

• 10+ years of experience supporting senior executives in a fast-paced environment.
• Proven ability to work independently and handle sensitive information with integrity and discretion.
• Strong communication and interpersonal skills; able to interact with executives, board members, and cross-functional teams with professionalism.
• Excellent organizational skills and attention to detail, with a demonstrated ability to prioritize and manage competing demands.
• Flexible, resourceful, and calm under pressure—with a sense of humor and a “no task is too small” mindset.
• Proficient with Microsoft Office Suite and expense/travel management tools.

Nice To Haves

• Experience onboarding new employees and supporting a dynamic workforce preferred.

Responsibilities

• Manage & prioritize complex calendars and daily schedules for the Executive and their team, including arranging appointments, meetings, and conference calls.
• Coordinate logistics for meetings and events, both virtual and in person, including room reservations, technology setup, and catering.
• Anticipate scheduling needs and proactively resolve conflicts or roadblocks.
• Prepare and manage confidential communications and files with discretion and professionalism.
• Provide administrative support and detailed coordination for Executive, Analyst, Customer, etc. meetings, ensuring materials are organized and delivered on time.
• Draft and edit high-level correspondence, presentations, and reports.
• Plan and coordinate complex domestic and international travel itineraries.
• Prepare detailed travel briefs and handle all logistics related to transportation, lodging, and meeting coordination, including customer and event briefings.
• Complete and submit accurate expense reports on behalf of the Executive in a timely manner.
• Office management
• Assist with special projects, team events, and other initiatives as assigned.
• Work globally as needed to support Executive with global business needs.
• Support onboarding processes for new hires and manage office space coordination for the Executive’s team.
• Serve as a trusted point of contact, maintaining strong working relationships across the organization.
• Partner closely with Executive’s Chief of Staff with setting up distribution lists, team rosters, arranging calendar series meetings with extended leadership

Benefits

• Comprehensive Medical, Dental and Vision
• 401K with Matching
• Flexible Time Off
• Corporate Fitness Program
• A variety of voluntary benefits such as; Legal Plans, Accident and Hospital Indemnity, Pet Insurance and much more

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: No Education Listed