Senior Executive Assistant I - Bethesda, MD (HYBRID)
About The Position
GEICO's Legal Department is seeking a highly organized and experienced Senior Executive Assistant I to support senior leadership and their teams. This role demands a proven track record of efficiency, task and time management, and results orientation to assist senior-level executives in a fast-paced legal environment. Key responsibilities include managing e-mail and calendars, scheduling appointments, booking travel, and providing high-level administrative support. The ideal candidate will be professional, discreet, resourceful, responsible, proactive, reliable, and exceptionally organized. Superior prioritization and multi-tasking abilities, along with strong writing and editing skills, are essential.
Requirements
- 5-7+ years of experience as an Executive Assistant, supporting senior-level executives
- Proficiency in managing e-mail, calendars, and contacts
- Advanced skills in Microsoft Office Suite creating Word documents, PPT presentations and Excel spreadsheets
- Experience scheduling calls and meetings and preparing meeting materials and presentations
- Experience working in Share Point
- Ability to track email correspondence and projects, following up with senior staff as needed
- Expertise in booking and organizing travel, creating detailed travel itineraries and maintaining tracking spreadsheets
- Competence in performing various administrative tasks such as printing and scanning, e-mailing, drafting letters, and proofreading documents
- Experience in creating and submitting expense reports, processing invoices and general experience related to supporting financial management
- Ability to organize and maintain both physical and digital filing systems
- Flexibility to handle special projects and other tasks, as assigned
Nice To Haves
- Bachelor's Degree or Executive Assistant Certification
- Experience in a legal setting, either in a corporate legal department or law firm
- Proven ability to maintain budgets and expenses
Responsibilities
- Managing e-mail and calendars
- Scheduling appointments
- Booking travel
- Providing high-level administrative support
- Tracking email correspondence and projects, following up with senior staff as needed
- Booking and organizing travel, creating detailed travel itineraries and maintaining tracking spreadsheets
- Performing various administrative tasks such as printing and scanning, e-mailing, drafting letters, and proofreading documents
- Creating and submitting expense reports
- Processing invoices
- General experience related to supporting financial management
- Organizing and maintaining both physical and digital filing systems
- Handling special projects and other tasks, as assigned
Benefits
- 401K savings plan vested from day one that offers a 6% match
- Performance and recognition-based incentives
- Tuition assistance
- Mental healthcare
- Fertility and adoption assistance
- Workplace flexibility
- Ability to work from anywhere in the US for up to four weeks per year
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
What This Job Offers
Job Type
Full-time
Career Level
Senior
