Senior Executive Assistant & Board Liaison

Atlantic Regional Federal Credit Union • South Portland, ME

16h

About The Position

Atlantic Federal Credit Union is seeking a highly organized, strategic, and service-oriented Senior Executive Assistant & Board Liaison to serve as a trusted partner to our President & CEO and primary liaison to our Board of Directors. This is a unique opportunity for an experienced executive support professional who thrives in a fast-paced environment, enjoys managing high-visibility initiatives, and brings exceptional judgment, professionalism, and discretion to everything they touch.

Requirements

• Associate's or bachelor's degree in Business Administration, Communications, Management, or a related field, or an equivalent combination of education and experience.
• 3–5 years of executive administrative support experience in a complex business environment, preferably supporting C-Suite executives.
• Experience supporting a Board of Directors, executive committees, or governance functions.
• Exceptional written and verbal communication, paired with the discretion required to handle confidential and sensitive information.
• Sound business judgment and problem-solving skills, with the ability to coordinate projects, manage competing priorities independently, and build effective relationships at every level of the organization.
• Advanced proficiency with Microsoft 365, including Outlook, Word, Excel, PowerPoint, Teams, SharePoint, and OneNote.
• Experience creating executive presentations, reports, dashboards, and meeting materials.

Nice To Haves

• Familiarity with board portals, document management systems, and collaboration technologies preferred.

Responsibilities

• Manage complex calendars, meeting schedules, executive correspondence, and competing priorities.
• Anticipate executive needs, identify potential issues, and proactively resolve routine matters.
• Prepare briefing materials, reports, presentations, agendas, and communications that ensure the President & CEO is fully prepared for meetings, speaking engagements, and strategic discussions.
• Coordinate Executive Leadership Team meetings, leadership planning sessions, and retreats.
• Record minutes, document decisions, and track follow-up actions from leadership meetings.
• Act as the primary liaison to the Board of Directors and its committees.
• Coordinate governance calendars, board meetings, committee meetings, educational activities, and volunteer communications.
• Prepare, review, distribute, and maintain Board and Committee materials through board portals and document management systems.
• Attend Board, Supervisory Committee, ALCO, Product & Pricing, and other executive-level meetings to record minutes, track action items, and maintain official records.
• Support governance compliance requirements, deadlines, and regulatory expectations.
• Coordinate enterprise-wide projects and strategic initiatives on behalf of the President & CEO, collaborating with leaders across the organization to execute key priorities.
• Develop project plans, monitor timelines, track deliverables, and provide status reporting.
• Manage all executive travel arrangements, logistics, registrations, and expense coordination.
• Plan and coordinate employee events, volunteer activities, community engagement initiatives, and organizational celebrations — executed professionally and within budget.
• Oversee administrative operations supporting the Executive Office and headquarters location, including meeting spaces, executive records, and administrative workflows.
• Manage relationships with mail, courier, and office service vendors.
• Ensure effective handling and distribution of sensitive correspondence and organizational documentation.
• Identify opportunities to improve efficiency through automation, process enhancements, and technology-based solutions, including workflow and reporting tools for the Executive Office.

Benefits

• At Atlantic Federal Credit Union, we are committed to creating an environment where collaboration, integrity, service, and innovation thrive. As a member of our leadership support team, you'll have the opportunity to make a meaningful impact on the organization, work closely with executive leadership and the Board, and contribute to initiatives that support our employees, members, and communities.

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: Associate degree