Senior Executive Administrator

Solidigm•Rancho Cordova, CA

23h

About The Position

We are seeking an exceptionally skilled and highly experienced Executive Administrator with experience in Program and Project Management. This role will support the Co-CEO of Solidigm and a small team of dedicated Corp / Biz Dev resources. This role is integral to executive effectiveness, serving as a trusted partner who drives operational excellence, manages complex cross-functional initiatives, and represents the office of senior leadership with the utmost professionalism, discretion, and executive presence. The ideal candidate is a senior-level strategic partner who independently anticipates needs, influences outcomes, and operates with full ownership, sound judgment, and exceptional attention to detail. This individual is recognized across the organization as a subject matter expert in executive operations and, ideally, has managed enterprise wide small scale projects, has experience or training in project planning and exceptional business writing.

Requirements

10+ years of proven experience supporting C-suite or SVP-level executives in a fast-paced, high-growth, global environment
Demonstrated ability to operate with full independence and senior-level judgment in a complex organizational setting
Exceptional organizational, prioritization, and multitasking skills with a track record of managing multiple high-stakes priorities simultaneously
Outstanding written and verbal communication skills, including the ability to compose executive-level correspondence
Highest level of professionalism, executive presence, discretion, and integrity
Expert proficiency in Microsoft Office tools (Outlook, Teams, Excel, PowerPoint) and enterprise systems (finance, purchasing, HR platforms, etc.)
Strong customer and stakeholder service orientation at all levels
Adaptability and resilience in a fast-paced, ever-evolving environment
Sound judgment and decisive, senior-level decision-making
Effective cross-functional collaboration and team leadership

Nice To Haves

Deep expertise managing complex, multi-timezone calendars and global travel logistics for C-suite leaders
Advanced project and program management skills with experience leading cross-functional initiatives
Demonstrated ability to independently anticipate needs, influence outcomes, and drive strategic solutions
Extensive experience planning and executing large-scale global events, board meetings, and executive leadership summits
Experience building, mentoring, and developing high-performing administrative teams
Executive presence and the ability to influence without formal authority
Process design, operational excellence, and continuous improvement mindset
Mentorship, coaching, and talent development experience
Strategic thinking and proactive, independent problem-solving capability

Responsibilities

Manage highly complex, dynamic, and competing calendars for CoCEO with complex travel and external facing business meetings.
Independently develop and coordinate agendas, briefing materials, and logistics for executive meetings, board engagements, customer meetings, and leadership forums
Act as a senior strategic partner in optimizing executive time, bandwidth, and overall meeting effectiveness at the highest organizational levels
Anticipate and resolve calendar conflicts and competing priorities with minimal direction
Arrange complex domestic and international travel, including multi-leg itinerary planning, visa coordination, and contingency planning
Prepare and submit accurate, timely, and policy-compliant expense reports; serve as a resource for team members on expense best practices
Proactively manage travel logistics to ensure executive readiness and minimize disruption
Independently plan, manage, and execute large-scale departmental, organizational, and executive-level events including global offsites, board meetings, leadership summits, conferences, and recognition programs
Oversee end-to-end logistics: scheduling, venue selection, vendor management, budget oversight, materials preparation, and onsite/virtual execution
Set quality standards for event planning across the administrative team and serve as a go-to resource for best practices
Maintain and continuously improve organizational artifacts including org charts, distribution lists, operational playbooks, and internal documentation
Design, implement, and own administrative procedures that drive efficiency and scalability across the organization
Lead process improvement initiatives and serve as a subject matter expert for enterprise tools including finance, purchasing, and operations systems
Manage divisional logistics including supplies, purchasing coordination, and operational needs with full autonomy
Interface with and influence stakeholders at all levels of the organization, including C-suite executives, board members, customers, and high-profile external partners
Compose, review, and distribute executive-level communications on behalf of senior leaders with accuracy, tone, and strategic intent
Exercise exceptional diplomacy, executive presence, and sound judgment in all interactions
Handle highly sensitive, confidential, and time-critical information with the highest level of discretion and integrity
Independently lead cross-functional projects, managing scope, timelines, deliverables, stakeholder communication, and risk mitigation
Prepare and present executive-level reports, synthesize data, and provide actionable insights to support senior leadership decision-making
Proactively identify organizational risks and drive solutions that support the achievement of business goals
Serve as a program manager for recurring executive rhythms, leadership operating cadences, and business reviews
Serve as a senior anchor and informal leader of the administrative network, driving alignment, consistency, and excellence across the team
Actively mentor, coach, and develop administrative team members at all levels
Champion strong administrative practices and foster a high-performing, collaborative team culture
Manage strategic project work and meaningful development opportunities for the admin team