Senior Events Associate

Access Destination Services•San Antonio, TX

12d•Onsite

About The Position

As a Senior Events Associate at Access, you’ll play an important role in bringing unforgettable experiences to life. This position bridges the gap between event support and program ownership, giving you the opportunity to support Event Managers on larger programs while independently managing smaller-scale events. You’ll coordinate logistics, vendors, budgets, client communications, and on-site execution while building the skills and experience to take on greater program ownership.

Requirements

Experience in events, hospitality, destination management, or a related field.
Experience coordinating event logistics, vendors, venues, and on-site execution.
Strong organizational skills with the ability to manage multiple programs and deadlines.
Excellent communication and client service skills.
Comfortable managing budgets, expenses, and program documentation.
Proactive problem-solving skills and the ability to adapt quickly when priorities change.
Strong attention to detail and follow-through.
Experience with Salesforce or similar technology platforms.
A collaborative mindset and willingness to support and guide others.

Responsibilities

Independently manage smaller-scale programs, including logistics, vendors, budgets, client communications, and on-site execution.
Support Event Managers with the planning and execution of larger programs across multiple markets.
Create and manage key event materials, including Program Briefs, Manifests, signage, checklists, and client deliverables.
Source and coordinate vendors, venues, and event staff while ensuring program and compliance requirements are met.
Build strong relationships with clients, hotel partners, venues, and preferred vendors.
Manage program financials, including Scopes of Work, deposits, expenses, reconciliation, and final invoicing.
Maintain accurate program and vendor information in Salesforce and other internal systems.
Balance multiple programs and shifting priorities while proactively identifying potential risks and solutions.
Collaborate across teams to ensure program details, timelines, and client expectations are met.
Support and guide Event Associates during program preparation, logistics, and on-site execution.

Benefits

Certified as a Great Place to Work – 3 years in a row and counting!
55+ years in the industry!
Women-owned and women-led
Fun, creative, and supportive culture
Focus on recognition and employee value – including annual and quarterly awards
Paid day off to serve your local community
Annual all-company retreat to connect, learn, and have fun together
Annual qualifier-based incentive trip for top performers (certain departments eligible)
Regional team outings
Monthly companywide meetings to connect, learn, and celebrate wins
Highly competitive total compensation, including strong base salary and quarterly bonuses
Very strong performance-based quarterly commission plans
401k with company match
Monthly cell phone stipend
Flexible schedule opportunities
Generous PTO
Sick days
9 full holidays
5 half days off prior to holidays to unplug early
2 floating holidays off to be used on holidays of your choice
½ day Fridays in July & August (based on achievement of goals)
Extensive menu of health plans to choose from
Paid parental leave
Pet insurance program
Employee Assistance Plan (EAP)
Mentorship program
“Masterclasses” in industry/department-specific topics
State-of-the-art technology platforms and tools – including training
Annual and monthly meeting content that focuses on professional development