Senior Event Planner

The Vanguard Group•Malvern, PA

1d•Hybrid

About The Position

The Senior Event Planner shapes and owns strategy for the most complex and high-profile meetings and events, which may be in-person, virtual, or hybrid. The role advises sponsors and senior leaders on business objectives, audiences, experience strategy, success measures, and investment priorities, and influences business outcomes through strategic counsel, event design, and planning leadership. The planner establishes event direction and decision frameworks, guides planners, stakeholders, and external partners in translating strategy into coordinated plans, and leads resolution of complex or ambiguous challenges. The role advises leaders on risks, tradeoffs, and recommended actions; evaluates event performance using data, participant feedback, financial considerations, and business outcomes; and communicates strategy, decisions, progress, risks, investment considerations, and results to executives. The role also establishes vendor and delivery strategies, directs external partners and interdisciplinary teams, coaches event planners, improves planning standards and processes, and incorporates Vanguard protocols and controls into event strategy and execution. Some travel is required, and special hours may be required leading up to and during events. Vanguard is not offering visa sponsorship for this position. Vanguard's hybrid working model applies to the majority of crew members and is designed to support flexibility alongside in-person learning, collaboration, and connection.

Requirements

Five years of related work experience.
Undergraduate degree or equivalent combination of training and experience.
Demonstrated experience leading complex, high-profile meetings or events.
Experience advising senior leaders and managing complex stakeholder, vendor, budget, and risk considerations.

Responsibilities

Lead the most complex and high-profile events with minimal direction.
Partner with sponsors and senior leaders to establish event objectives, target audiences, experience principles, delivery formats, investment priorities, and success measures.
Provide strategic recommendations on event scope, design, audience, delivery approach, investment, and expected outcomes, applying business knowledge, event data, industry practices, and operational insight.
Establish strategic direction and decision frameworks for events.
Guide planners, stakeholders, and external partners in translating strategy into coordinated plans and experiences.
Lead resolution of complex or ambiguous challenges that may affect business outcomes, executive or client experience, reputation, investment, or event viability.
Establish risk-management and contingency approaches and advise leaders and stakeholders on tradeoffs, exposure, and recommended courses of action.
Evaluate event performance using data, participant feedback, financial considerations, and business outcomes, and advise sponsors on future strategy and investment.
Deliver executive-level communications regarding strategy, decisions, progress, risks, investment considerations, and outcomes.
Establish vendor and delivery strategies and direct external partners and interdisciplinary teams for complex events.
Coach event planners and promote consistent adoption of planning standards, best practices, and emerging event approaches.
Lead improvements to event playbooks, processes, policies, operating models, and planning standards.
Ensure Vanguard protocols and controls are incorporated into event strategy and execution.
Participate in special projects and perform other duties as assigned.