Senior Event Manager

Haymarket Media•New York, NY

2d•Hybrid

About The Position

Haymarket Media, Inc. is seeking a Senior Event Manager to join its Events team. The position is based in the New York, NY office on a hybrid schedule, with three days in the office depending on business needs. The Senior Event Manager is accountable for end-to-end planning and execution of webcasts and virtual events, ensuring programs are delivered on time, within budget, and to Haymarket’s and its clients’ standards. The role also manages in-person events ranging from small to large, including awards and honorific programs. As a senior member of the Events team, this person oversees Haymarket’s webcast and virtual event portfolio and directly manages and develops the Virtual Event Coordinator. The role requires knowledge of Haymarket’s brands, markets, audiences, and partners; client-centered communication; and the ability to manage multiple priorities, collaborate with stakeholders, and develop innovative event ideas and solutions.

Requirements

Bachelor’s degree or equivalent professional experience.
At least 5 years of webcast and in-person event management experience, with ownership of complex in-person, virtual, and/or hybrid events from planning through execution.
Strong experience with virtual event and webcast platforms, including live broadcasts, webinars, and other digital event formats.
Proven project management skills and ability to independently manage multiple events, timelines, budgets, vendors, and competing priorities.
Strong financial and business acumen, including event budgeting, cost forecasting, and vendor and venue contract negotiation.
Highly organized and detail-oriented, with strong follow-through and the ability to work effectively in a fast-paced, deadline-driven environment.
Excellent written and verbal communication skills and ability to collaborate confidently with senior stakeholders, clients, partners, and cross-functional teams.
Initiative, creativity, critical thinking, sound judgment, and a proactive approach to problem-solving and identifying improvements.
Ability to remain composed and make effective decisions in fast-paced onsite event environments.
Willingness to travel as required and work occasional evenings, early mornings, or irregular hours based on event schedules.

Nice To Haves

Previous experience managing, mentoring, or developing junior team members.

Responsibilities

Oversee Haymarket’s webcasts and virtual events, leading programs from planning through execution and post-event reporting.
Manage timelines, deliverables, budgets, standard operating procedures, registration and ticketing, vendors, and program execution.
Lead the end-to-end planning and execution of assigned in-person events, including onsite logistics and post-event reporting.
Enhance client experience and relationships through communication, support, and delivery of programs and client activations.
Manage, mentor, and delegate responsibilities to the Virtual Event Coordinator and other team members, supporting their professional development.
Identify opportunities to improve event delivery, streamline processes, and introduce innovative formats, experiences, and strategies.
Source venues and vendors, manage RFP processes, and negotiate contracts for competitive pricing, favorable terms, and quality service.
Lead onsite execution, overseeing staff, vendors, production partners, and event logistics.
Own event budgets and ensure revenue and expense forecasts, actuals, and financial reporting are accurate, timely, and aligned with budget expectations.
Lead internal event communications and collaborate with Editorial, Sales, Marketing, Custom, Technology, and other stakeholders.
Manage internal and external partners against program deliverables and outcomes, maintaining accountability and meeting deadlines.
Apply business acumen to identify event opportunities, operational efficiencies, financial considerations, and potential risks.
Serve as a subject matter expert on Haymarket’s virtual event and webcast platforms, understanding their functionality, capabilities, limitations, and risks.