Senior Event Manager

Haymarket Media, Inc•New York, NY

2h•$85,000 - $95,000•Hybrid

About The Position

Haymarket Media, Inc. is seeking a Senior Event Manager to join the Events team. This position is located in our New York, NY office on a hybrid work schedule; three (3) days in office depending on business needs. The Senior Event Manager is accountable for the end-to-end planning and execution of all webcasts and virtual events; ensuring programs are delivered on time, within budget, and to the high standards of both Haymarket and our clients. The role will also manage small to large scale in-person events such as awards and honorific programs. This role requires strong knowledge of Haymarket’s brands, markets, audiences, and partners, and excellent, client centric communication skills. The role also requires the ability to manage multiple priorities, collaborate effectively with key stakeholders, excellent communication skills, and bring fresh, innovative ideas and solutions to enhance our events. As a senior member of the Events team responsible for Haymarket’s webcast and virtual event portfolio, you will also directly manage and develop the Virtual Event Coordinator, providing guidance and oversight across Haymarket’s virtual event and webcast portfolio. Strong leadership, organization, communication, and problem-solving skills are essential, and experience working across multiple event technology and software platforms is preferred.

Requirements

Bachelor’s degree or equivalent professional experience.
5+ years of webcast and in-person event management experience, with demonstrated ownership of complex in-person, virtual, and/or hybrid events from planning through execution.
Strong experience with virtual event and webcast platforms, including live broadcasts, webinars, and other digital event formats.
Proven project management skills with the ability to independently manage multiple events, timelines, budgets, vendors, and competing priorities.
Strong financial and business acumen, including experience managing event budgets, forecasting costs, and negotiating vendor and venue contracts.
Highly organized and detail-oriented, with strong follow-through and the ability to perform effectively in a fast-paced, deadline-driven environment.
Excellent written and verbal communication skills, with the ability to confidently collaborate with senior stakeholders, clients, partners, and cross-functional teams.
Demonstrated initiative, creativity, critical thinking, and sound judgment, with a proactive approach to problem-solving and identifying opportunities for improvement.
Ability to remain composed and make effective decisions in fast-paced, onsite event environments.

Nice To Haves

Previous experience managing, mentoring, or developing junior team members is preferred.
Willingness to travel as required and work occasional evenings, early mornings, or irregular hours based on event schedules.

Responsibilities

Oversee the management of Haymarket’s webcasts and virtual events. Lead the end-to-end planning and execution of the programs , overseeing timelines, deliverables, budgets, SOPs, registration and ticketing, vendor management, program execution, and post-event reporting.
Lead the end-to-end planning and execution of assigned in-person events, overseeing timelines, deliverables, budgets, SOPs, registration and ticketing, vendors, event execution and onsite logistics, and post-event reporting.
Enhance client experience and relationship through the communication, support and delivery of programs and client activations. Client centric mindset and communication skills to support client relationships and foster future opportunities.
Manage, mentor, and delegate responsibilities to the Virtual Event Coordinator and other team members as appropriate, to ensure successful completion of programs while providing guidance and supporting professional development.
Identify opportunities to enhance event delivery, streamline processes, and introduce innovative event formats, experiences, and strategies.
Source venues and vendors, manage RFP processes, and negotiate contracts to secure competitive pricing, favorable terms, and high-quality service.
Lead onsite event execution, overseeing staff, vendors, production partners, and event logistics to ensure a seamless attendee and partner experience.
Own event budgets, ensuring revenue and expense forecasts, actuals, and financial reporting are accurate, timely, and aligned with budget expectations.
Lead internal event communications and collaborate cross-functionally with Editorial, Sales, Marketing, Custom, Technology, and other key stakeholders to maintain alignment on priorities, deadlines, and deliverables.
Manage internal and external partners against program deliverables and desired outcomes, demonstrating exceptional attention to detail, accountability, and deadline management.
Apply strong business acumen to proactively identify event opportunities, operational efficiencies, financial considerations, and potential risks.
Serve as a subject matter expert on Haymarket’s virtual event and webcast platforms, maintaining a strong understanding of platform functionality, capabilities, limitations, and risks to ensure programs are delivered on time and to specification.