Senior Event Manager (part time, contract)

Bankjoy

3d•Remote

About The Position

Bankjoy is seeking a part-time, contract Senior Event Manager to oversee the planning and execution of their trade show presence and annual client conference. This role involves approximately 20 hours per week, with increased hours during peak event seasons (May-September). The Senior Event Manager will collaborate with the Senior Product Marketing Manager, Demand Gen Lead, and cross-functional teams including Sales, Customer Success, and Product to ensure successful event outcomes. The ideal candidate is a logistics-focused, highly organized, and proactive communicator capable of managing multiple events concurrently.

Requirements

6+ years of event management experience, ideally in B2B SaaS, fintech, or financial services.
Proven track record managing trade shows and multi-day conferences end-to-end, including budget ownership.
Strong vendor negotiation and contract management skills.
Exceptional organizational skills and attention to detail — you can manage multiple events at different stages simultaneously without losing track of anything.
Proactive communicator who surfaces issues early and keeps all stakeholders informed.
Comfortable working independently in a remote, fast-paced startup environment.
Ability to travel to events across North America as required (estimated 6–10 trips per year).

Nice To Haves

Experience working with or within the credit union or community banking industry.
Familiarity with event registration platforms (e.g. Eventbrite, Cvent, or similar).
Experience supporting annual client or user conferences in addition to trade shows.

Responsibilities

Own end-to-end logistics for all trade shows and industry conferences Bankjoy attends throughout the year, including but not limited to credit union and community banking events across North America.
Manage booth design, shipping, setup, and teardown coordination.
Source and manage event vendors including AV, print, swag, and signage suppliers.
Coordinate internal staffing plans for each event — who is attending, travel logistics, booth schedules, and briefing materials.
Maintain an annual event calendar and proactively flag deadlines, registration cutoffs, and sponsorship opportunities.
Lead end-to-end planning and execution of Bankjoy's annual client conference each September, from venue selection through post-event wrap-up.
Manage venue contracts, catering, AV, registration, hotel room blocks, and on-site logistics.
Coordinate with internal teams on agenda, speaker lineup, and attendee communications.
Own the event budget and track actuals against plan throughout the planning cycle.
Manage attendee registration and communications leading up to and following the event.
Own and maintain the events budget across all activities, providing regular updates to leadership.
Source, negotiate, and manage contracts with event vendors and venues.
Ensure all events are delivered on time and within budget.
Provide post-event summaries including attendance, spend, key outcomes, and recommendations for future events.
Coordinate with Sales and Customer Success on post-event follow-up to ensure leads and client interactions are captured and actioned.