Senior Event Executive - Hospitality

Adelphi Group•Rayne Township, PA

5d•$50,000•Hybrid

About The Position

Octagon is seeking a Senior Event Executive for their Global Hospitality team, supporting a Payment Services client. This role involves planning and executing event and experiential marketing programs, with a focus on providing a seamless, white-glove hospitality experience. The position offers broad exposure to the hospitality industry and hands-on experience with elite events. The role is flexible in location, with a preference for candidates open to hybrid work (3 days a week in the office) in one of Octagon's office locations: Stamford, CT, New York, NY, Charlotte, NC, Atlanta, GA, Chicago, IL, or Los Angeles, CA. The client is an award-winning Payment Services brand known for its iconic marketing initiatives.

Requirements

3+ years of experience in related events field
Past hospitality experience preferred
Passion for sports, entertainment, gaming, music and/or celebrity & lifestyle culture
A standout colleague who wants to know what others are working on and wants to help
Self-starter with the ability to balance multiple projects on strict deadlines simultaneously
Ability to form effective links with clients; willingness to be flexible and adaptable in working with various personalities
Excellent interpersonal skills, both written and oral
An ability to thrive under pressure and is outstanding at problem solving; offering creative solutions
Demonstrates initiative and embrace new challenges
Proficiency in Microsoft Office suite; particularly Teams, Excel, PowerPoint, Word
Flexibility and willingness to travel domestically and internationally, and work weekends or holidays as needed.

Nice To Haves

Experience in the world of golf hospitality is a plus
Fluency in a second language is a plus

Responsibilities

Assist with event planning, on-site activation, and post-event wrap-up for various hospitality programs
Handle online guest registration systems and databases
Develop templates and acquire invitee information from various clients
Budget creation, management, reconciliation, and recap
Creation of personalized itineraries for various events (i.e., golf, football, private events, entertainment)
Co-lead all weekly status calls and other key meetings with both internal and external constituents
Lead all logistics to include, but not limited to, décor, lodging, transportation, food and beverage, production services, and celebrity appearances
Create and provide status and budget reports for client usage (e.g., invitation status, golf pairings, dinners, activities, etc.)
Prepare and distribute event status meeting notes, execution guides, staff implementation guides
Handle event results reporting and wrap-up report development
General account management and assistance with client requests