Senior Estimator & Analyst

GDI Integrated Facility Services•Southfield, MI

25d•Remote

About The Position

The Senior Estimator leads the development of accurate, competitive, and comprehensive cost estimates for commercial facility maintenance opportunities. The role analyzes requests for proposal, specifications, site conditions, labor requirements, materials, equipment, subcontracted services, and operational risks to produce complete bid packages and pricing recommendations. The Senior Estimator partners with Sales, Operations, Finance, Procurement, and senior leadership; supports bid strategy and client presentations; improves estimating tools and standards; and provides guidance to other estimators. This is a remote position based in the United States, with travel as required.

Requirements

Minimum of 7 years of progressive estimating experience in the commercial janitorial industry, including complex, multi-site, or high-value service contracts.
Demonstrated player-coach leadership experience, including actively estimating while guiding and holding a geographically dispersed U.S. Estimation team accountable for quality, consistency, and deadlines.
Experience estimating janitorial, facility maintenance, integrated facility services, or other labor-intensive service programs.
Advanced Microsoft Excel skills, including complex formulas, data analysis, pivot tables, scenario modeling, and quality-control techniques.
Strong understanding of labor planning, productivity rates, wage and benefit structures, materials, equipment, subcontracting, overhead, escalation, and margin analysis.
Ability to interpret complex proposal documents, specifications, drawings, contract requirements, and operational data.
Ability to develop defensible assumptions, identify commercial and operational risks, and communicate recommendations to senior stakeholders.
Strong financial, analytical, organizational, and project-management capabilities, with attention to detail and deadlines.
Excellent written, verbal, presentation, and cross-functional collaboration skills.
Ability to work independently in a remote environment, manage competing priorities, and travel as required.

Nice To Haves

Bachelor’s degree in business, engineering, construction management, facilities management, finance, or a related field; an equivalent combination of education and relevant experience will be considered.
Experience with estimating, proposal-management, customer relationship management, business intelligence, or facilities-management systems.

Responsibilities

Lead detailed estimates for complex commercial facility maintenance bids, renewals, expansions, and special projects.
Act as a hands-on player-coach for the U.S. Estimation team: lead priority estimates, coordinate workload, set expectations, review deliverables, coach team members, and build consistent estimating practices.
Review proposal requests, scopes, specifications, drawings, site information, collective bargaining requirements, and contract terms to identify cost drivers, assumptions, exclusions, risks, and opportunities.
Develop labor models using production rates, frequencies, staffing patterns, wage rates, payroll burdens, shift premiums, supervision, and site-specific requirements.
Prepare cost models covering labor, materials, consumables, equipment, vehicles, subcontractors, mobilization, overhead, escalation, contingency, and other direct and indirect costs.
Conduct site visits, validate building data and operational assumptions, document findings, and incorporate clarifications into estimates.
Lead estimate reviews and quality-control checks to ensure pricing is accurate, complete, traceable, and aligned with proposal requirements and company standards.
Develop bid assumptions, clarifications, exclusions, pricing narratives, and supporting schedules for proposal submissions.
Partner with Sales and senior leadership on bid strategy, competitive positioning, risk assessment, and pricing recommendations.
Collaborate with Operations on staffing plans, work schedules, equipment programs, transitions, and service-delivery solutions.
Coordinate pricing input from Procurement, Finance, Human Resources, Legal, vendors, and subcontractors as needed.
Manage multiple estimates and deadlines, maintain the active bid list, and communicate status, dependencies, and risks to stakeholders.
Support pre-bid meetings, strategy sessions, interviews, negotiations, best-and-final-offer submissions, and client presentations.
Respond to questions and addenda, evaluate scope changes, and revise pricing and documentation in a controlled and timely manner.
Prepare conceptual and budget estimates for prospective clients and evaluate alternative methods, materials, equipment, and service levels.
Lead estimate-to-operations handoffs for awarded work, communicating scope, assumptions, staffing, production rates, cost structure, and identified risks.
Review post-award estimated and actual performance, identify variances and lessons learned, and recommend improvements for future bids.
Develop and improve estimating models, databases, templates, benchmarks, tools, procedures, and documentation.
Research market conditions, wage trends, material and equipment costs, productivity benchmarks, and industry practices.
Provide guidance, technical review, and knowledge sharing to estimators and cross-functional team members.
Protect confidential client and company information and maintain complete estimate files according to established processes.
Travel and perform other estimating-related duties as required.