Senior Equity Administrator

Harvey•New York, NY

About The Position

Harvey is seeking a Senior Equity Administrator to manage and oversee all aspects of equity compensation administration. As a private company experiencing rapid growth, Harvey relies on equity as a critical component of its total compensation strategy. This role will be responsible for ensuring the accurate, compliant, and timely administration of all equity plans, serving as a key resource for employees, leadership, and cross-functional partners on equity-related matters. This role combines operational excellence with strategic thinking. The ideal candidate brings deep experience from a multinational environment, preferably at a high growth technology company with proven expertise in managing complex, multi-country equity operations and third-party vendor relationships.

Requirements

5+ years of experience in equity/stock administration, preferably in a high-growth private company
Strong working knowledge of equity plans, cap tables, and stock-based compensation
Experience with equity management platforms (e.g., Carta, Shareworks, Fidelity, Schwab)
Familiarity with ASC 718 accounting and 409A valuations
Understanding of tax implications related to equity (U.S. and ideally some international exposure)
High attention to detail with strong organizational and analytical skills
Ability to operate independently and manage competing priorities
Strong cross-functional communication skills
Care about building infrastructure that supports a rapidly growing organization
Have strong analytical and problem-solving skills
Are proficient in Microsoft Excel and Google Sheets

Nice To Haves

CEP (Certified Equity Professional) certification or progress toward it

Responsibilities

Own end-to-end equity administration, including grants, exercises, transfers, cancellations, and terminations
Maintain and manage the cap table and equity system (e.g., Carta), ensuring data integrity and accuracy, including reconciling monthly, quarterly and yearly activity
Administer employee equity programs (ISOs, NSOs, RSUs as applicable)
Partner with Payroll and Finance to ensure accurate equity-related reporting, tax withholding, and payroll integration
Support 409A valuations, audits, and financial reporting requirements (ASC 718 stock-based compensation)
Prepare and review equity reports for internal stakeholders, including financial statements, leadership reporting and board materials
Ensure compliance with company equity plans, grant agreements, and applicable regulations
Manage relationships with external vendors (e.g., transfer agents, valuation firms, equity platform providers)
Build and document scalable processes, SOPs, and internal controls
Support employee education and respond to equity-related questions