Senior Employee Relations & Compliance Specialist

Reprise Financial

6d • $90,000 - $100,000 • Remote

About The Position

Reprise Financial is hiring a Senior Employee Relations & Compliance Specialist to support employees and business leaders with employee relations matters and HR compliance administration. The role handles routine to moderately complex employee relations matters, including conduct, attendance, performance, workplace conflicts, and concerns. It partners with leaders to understand operational needs, apply established policies consistently, recommend practical options, and escalate sensitive, complex, high-risk, or consequential matters to HR leadership. The position leads routine casework and supports more sensitive investigations and decisions; it has no direct reports or formal people-management responsibility.

The role coordinates recurring federal, state, and local HR compliance activities, including employer registrations, benefits and payroll compliance reporting, workers’ compensation administration, audits, regulatory filings, leaves of absence, accommodations, and employee lifecycle documentation. It maintains records and compliance calendars, administers leave requests and tracks required notices and deadlines, and maintains employee information in ADP and other HR systems. The position independently manages established processes and routine matters while partnering with HR leadership when additional judgment or escalation is required.

The position offers a remote arrangement for employees residing in approved locations, with travel to the Irving, Texas office a few times per year. Dallas–Fort Worth-area candidates able to work a hybrid schedule from the Irving office are preferred. The base salary range is $90,000 to $100,000, depending on experience and qualifications, with eligibility for a variable annual bonus based on company and individual performance.

Requirements

• Bachelor’s degree in human resources, business administration, or a related field, or equivalent relevant experience; a degree is preferred.
• At least 4 years of progressive HR experience, including hands-on employee relations and HR compliance responsibilities.
• Experience supporting employee conduct, attendance, performance management, workplace conflicts, and other employee relations matters.
• Experience preparing corrective action documentation, supporting investigations, and coordinating employee separations.
• Strong interpersonal skills and confidence navigating difficult conversations professionally and empathetically.
• Practical business judgment and the ability to understand operational needs, apply established policies, and recommend workable solutions.
• Strong active listening skills and the ability to communicate recommendations clearly, concisely, and respectfully.
• Ability to recognize urgent matters, prioritize responsibilities, and follow through without repeated direction.
• Working knowledge of federal and multi-state employment regulations, including FLSA, FMLA, ADA, EEOC requirements, and applicable wage and hour laws.
• Experience supporting HR compliance activities, audits, regulatory filings, and employment documentation.
• Experience with HRIS platforms and proficiency in Excel and HR data management.
• Strong organizational skills, attention to detail, and ability to manage multiple deadlines.
• High degree of discretion and professionalism when handling confidential employee information.
• Collaborative, flexible, and solutions-oriented approach, with judgment to know when guidance or escalation is needed.

Nice To Haves

• Familiarity with Form 5500, ACA reporting, workers’ compensation, and state registrations.
• Experience with ADP or other HRIS platforms.
• Candidates located in the Dallas–Fort Worth area who are able to work a hybrid schedule from the Irving office are preferred.

Responsibilities

• Serve as a primary contact for routine employee relations matters, including conduct, attendance, performance, interpersonal conflicts, and workplace concerns.
• Partner with business leaders to understand employee challenges, operational needs, and desired outcomes before recommending next steps.
• Support performance management, including coaching documentation, performance improvement plans, corrective actions, and separations.
• Conduct initial fact-finding, gather relevant information, and support workplace investigations under HR leadership’s guidance.
• Establish clear expectations and ensure employee relations matters are documented and followed through appropriately.
• Navigate difficult conversations and challenging situations with confidence, empathy, professionalism, and objectivity.
• Provide guidance on established HR policies and procedures and offer practical options where appropriate.
• Recognize sensitive, complex, urgent, or high-risk matters and escalate them to HR leadership.
• Maintain confidential employee relations case records and track matters through resolution.
• Coordinate recurring federal, state, and local HR compliance activities and ensure deadlines and documentation requirements are met.
• Administer state employer registrations, renewals, and related compliance requirements.
• Coordinate benefits compliance reporting, including Form 5500, ACA reporting, required notices, and supporting documentation.
• Support payroll compliance administration, including recordkeeping, payroll audits, regulatory documentation, and reporting.
• Coordinate workers’ compensation renewals, audits, and related administrative requirements.
• Prepare documentation for internal and external audits and track requests, findings, and follow-up actions.
• Maintain an HR compliance calendar covering regulatory filings, reporting deadlines, renewals, and audits.
• Administer and coordinate leaves of absence, including FMLA, ADA-related leave, state-specific leave programs, and company leave policies.
• Serve as the primary point of contact for leave requests and coordinate with employees, managers, and third-party leave administrators.
• Track leave status, notices, certifications, deadlines, and return-to-work processes; escalate complex accommodation or compliance matters to HR leadership.
• Support employee lifecycle compliance, including I-9 verification, personnel records, onboarding and offboarding documentation, and required notices.
• Identify potential compliance gaps or inconsistencies and escalate concerns to HR leadership.
• Maintain organized compliance records, procedures, and supporting documentation.
• Maintain accurate employee information in ADP and other HR systems; conduct routine data audits and coordinate corrections.
• Support benefits and payroll administration through documentation, data validation, and compliance reporting.
• Assist with HR reporting and data collection, and prepare information for internal reviews and audits.
• Maintain organized personnel files, employee relations records, and compliance documentation.
• Support improvements to administrative workflows, documentation, and process efficiency.
• Collaborate with the HR Coordinator on routine administrative tasks to ensure timely and accurate completion.

Benefits

• Comprehensive medical, dental, and vision coverage.
• Contributions to a Health Savings Account (HSA).
• Access to an Employee Assistance Program (EAP).
• 401(k) program with a Safe Harbor Match (100% of the first 3% and 50% of the next 2%).
• Accrued time off, company holidays, sick time, and 3 floating holidays.
• 12-week paid parental leave.
• Variable annual bonus opportunities based on company and individual performance.
• Robust technology package.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior