Senior Documentation Specialist

BMO • Toronto, ON

7d • CA$56,000 - CA$103,500 • Hybrid

About The Position

Performs end-to-end document management activities ensuring compliance with standards and safeguarding the integrity of critical documentation. Develops and optimizes core document management processes, prioritizing automation and efficiency to streamline workflows and enhance operational performance. Manages the document database and mitigates risks within document management processes to protect the integrity of all critical documentation. Formulates and updates document retention guidelines and policies in accordance with best practices and regulatory standards. Analyses reports on document management metrics and operational performance and proposes changes to senior management. Reviews the necessary documentation for audits, ensuring adherence to internal policies and external regulations. Analyses higher-risk client requests, verifying proper authorizations for a seamless and secure process. Executes and contributes to change management initiatives to ensure adoption of anticipated process improvements. Manages end-to-end document workflows for deposit accounts, client onboarding and treasury services, ensuring compliance with company policies and regulations. Ensures completeness and correctness of account documentation, adhering to specified formats and regulatory requirements. Organizes, secures, and mitigate risks in document processes while maintaining integrity and compliance. Ensures accuracy in documentation, prepares audit materials, and mitigates risks in document management. Focus is primarily on business/group within BMO; may have broader, enterprise-wide focus. Exercises judgment to identify, diagnose, and solve problems within given rules. Works independently on a range of complex tasks, which may include unique situations. Broader work or accountabilities may be assigned as needed. Take measured risks while protecting the bank by applying our Risk Management Framework in the execution of your role, in line with our Risk Culture and within our approved Risk Appetite, making sound and risk informed decisions that align to business strategy, protect assets, and adhere to applicable policy documents (Frameworks, Policies, Standards, Procedures and Supporting documents), laws and regulations.

Requirements

• 4 – 6 years of relevant experience in accounts documentation, or financial operations in a corporate or banking environment is preferred.
• Bachelor’s degree required; Business Administration, Finance and Accounting preferred. Any other related discipline or commensurate work experience considered.
• Technical proficiency gained through education and/or business experience.
• Intermediate level of proficiency: Risk Management
• Advanced level of proficiency: Electronic Documentation Management Systems
• Advanced level of proficiency: Regulatory Compliance
• Advanced level of proficiency: Risk Assessments
• Advanced level of proficiency: Financial Analysis
• Advanced level of proficiency: Change Management
• Advanced level of proficiency: Problem Solving
• Advanced level of proficiency: Collaboration
• Advanced level of proficiency: Time Management
• Advanced level of proficiency: Detail-Oriented

Responsibilities

• Performs end-to-end document management activities ensuring compliance with standards and safeguarding the integrity of critical documentation.
• Develops and optimizes core document management processes, prioritizing automation and efficiency to streamline workflows and enhance operational performance.
• Manages the document database and mitigates risks within document management processes to protect the integrity of all critical documentation.
• Formulates and updates document retention guidelines and policies in accordance with best practices and regulatory standards.
• Analyses reports on document management metrics and operational performance and proposes changes to senior management.
• Reviews the necessary documentation for audits, ensuring adherence to internal policies and external regulations.
• Analyses higher-risk client requests, verifying proper authorizations for a seamless and secure process.
• Executes and contributes to change management initiatives to ensure adoption of anticipated process improvements.
• Manages end-to-end document workflows for deposit accounts, client onboarding and treasury services, ensuring compliance with company policies and regulations.
• Ensures completeness and correctness of account documentation, adhering to specified formats and regulatory requirements.
• Organizes, secures, and mitigate risks in document processes while maintaining integrity and compliance.
• Ensures accuracy in documentation, prepares audit materials, and mitigates risks in document management.

Benefits

• health insurance
• tuition reimbursement
• accident and life insurance
• retirement savings plans

What This Job Offers

• Job Type: Full-time
• Career Level: Senior