Senior Document Control Specialist

Parsons Corporation • Newark, NJ

9d • $103,500 - $181,100 • Onsite

About The Position

Parsons is seeking a local Senior Document Control Specialist to support its portfolio of projects. This role involves supporting capital and non-capital rail-transit projects by applying proper electronic document archiving procedures, developing and maintaining project files, and ensuring adherence to file naming conventions. The specialist will assist staff in retrieving documents, perform quality control checks on digital files, and scan hard copy documents into digital formats. A key responsibility is maintaining record as-built drawings, design drawings, standard drawings, as-is drawings, and contract close out documents. The role also requires coordination with project teams, contractors, consultants, and the IT department for document onboarding and project close out processes.

Requirements

• High School Diploma
• Typically 10+ years of related work experience
• At least 8+ years in document controls
• Experience working with documents, hard copy and digital, and file management
• High level of proficiency with Microsoft Office applications
• Strong organizational skills
• Experience performing quality control checks
• Ability to clearly and professionally communicate both verbally and written
• Ability to follow directions after receiving the project orientation criteria and work flow instructions
• Attention to detail

Nice To Haves

• Bachelor’s degree preferred
• Experience working with secure contract documents, reports, and plans for infrastructure that may be classified as sensitive information is preferred
• Experience working with SharePoint is preferred

Responsibilities

• Support capital and non-capital rail-transit projects by applying appropriate and proper electronic document archiving procedures
• Develop and maintain projects files
• Follow the file naming convention
• Assist and consultant staff in retrieving needed documents from electronic file archives
• Perform quality control checks to ensure that digital files are Complete, Legible, Oriented correctly, Named consistently with the file naming convention, and Archived consistently with the file directory structure convention
• Scan hard copy historical documents into a digital format and save the scanned documents in the appropriate digital folder, in accordance with the digital file structure provided by the client
• Take the lead on maintaining all record as-built drawings, design drawings, standard drawings, as-is drawings, and contract close out documents in accordance with the policies and procedures set forth
• Coordinate with the project team, contractors, consultants, and Information Technology (IT) department to support the project close out process and assist with document onboarding from the Project Management Software System (PMSS) to the final repository
• Perform additional assignments as directed

Benefits

• medical
• dental
• vision
• paid time off
• Employee Stock Ownership Plan (ESOP)
• 401(k)
• life insurance
• flexible work schedules
• holidays

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: High school or GED