Senior Docket Specialist

Hinshaw & Culbertson•San Francisco, CA

23h

About The Position

The Senior Docket Specialist supports the Firm’s litigation and bankruptcy practice groups. The role requires strong organization and interpersonal skills, the ability to work under pressure and adapt to changing demands, self-motivation, and the ability to work independently and as part of a team. The specialist serves as an expert resource on court rules, procedural requirements, and complex calendaring issues, and helps maintain accurate, risk-aware docketing practices. The position also supports training, reporting, special projects, cross-office work, and improvements to departmental processes.

Requirements

At least 5 years of prior docketing experience with a rules-based calendaring system such as CompuLaw, CourtAlert, or eDockets.
Advanced working knowledge of federal, state, appellate, and bankruptcy rules, with the ability to review and interpret them.
Advanced working knowledge of federal and state court processes and procedures.
Demonstrated expertise interpreting complex federal, state, appellate, and bankruptcy procedural rules.
Proven ability to independently resolve complex calendaring and procedural issues.
Experience mentoring or training team members.
Experience participating in process improvement initiatives.
Demonstrated ability to prioritize high-volume, high-risk matters while maintaining exceptional accuracy.
High school diploma or equivalent.
For the Chicago office only: experience with electronic filings in Illinois state court and federal courts.

Responsibilities

Calendar deadlines in the Firm’s electronic docketing system and apply rules-based trigger technology when appropriate.
Serve as a subject matter expert on federal, state, appellate, and bankruptcy court rules and procedural requirements.
Identify potential calendaring risks and proactively recommend corrective action.
Use internal and external resources to determine correct case information.
Research and resolve complex docketing questions and provide guidance to attorneys, legal support staff, and other docketing specialists.
Maintain a full understanding of bankruptcy, litigation, and appellate processes and rules, and conduct research as needed.
Assist in training new docket staff on department policies, procedures, and software systems.
Lead special projects as needed.
Generate reports and provide case information from courts or the Firm’s electronic docket system to Case Teams.
Provide court-process and procedural information to attorneys and legal support staff.
Serve as a trusted resource to attorneys and legal staff on complex procedural issues and calendaring requirements.
Assist with other docket-related projects and assignments to facilitate cross-office support.
Recommend improvements to departmental procedures and workflows to increase efficiency and reduce risk.