Senior Director, Perlmutter Cancer Center Research Administration

NYU Langone Health • New York, NY

4d • Onsite

About The Position

NYU Grossman School of Medicine is a top-ranked medical school committed to improving the human condition through medical education, scientific research, and patient care. As an integral part of NYU Langone Health, the school values equity, inclusion, and the thriving of its diverse faculty, staff, and students. This role is for a Senior Director, Perlmutter Cancer Center Research Administration, reporting to the Executive Director, PCC Administration. The Senior Director will provide leadership and administrative direction for the research administration of the Laura and Isaac Perlmutter Cancer Center (PCC), a joint program of NYU Grossman School of Medicine (NYUSOM) and NYU Langone Hospitals (NYULH). This position serves as the Associate Director of Administration on the NCI Cancer Center Support Grant (CCSG) and will lead the administrative planning and execution of the PCC's upcoming CCSG competitive renewal. The role directs operational activities including staffing, systems, budgets, philanthropy, management of non-physician/scientist staff, and recruitment facilitation. It also fosters relationships with departments, external agencies, the PCC External Scientific Advisory Committee, and the PCC Board.

Requirements

• Master's degree in Business, Health Administration or related field
• Minimum of 5 years of leadership experience with progressively increasing responsibility within a peer-reviewed Cancer Center or major academic healthcare institution, or equivalent combination of education and/or experience.
• Solid foundation in general management
• Demonstrated ability to build teams and bridge strategic ideas into operational programs.
• Demonstrated skill in oversight and operations of clinical trials.
• Prior strong experience with grants management required, including direct experience with the NCI Cancer Center Support Grant--ideally in a leadership role on a CCSG competitive renewal--and demonstrated senior-level cooperative relationships with NIH/NCI and other granting agencies.
• Excellent communications skills to interface effectively with diverse internal and external professional groups and committees are essential.
• Interpersonal comfort and operational success in interactions with Board members, potential donors, physicians, scientists and other colleagues.
• Ability to work in a complex matrix setting, build consensus, and develop new approaches to problem solving.
• Must be able to effectively communicate with all levels of the organization.

Responsibilities

• Guides activities and ensures the Cancer Center responds to the needs of the NYUGSOM and NYULH by adhering to goals/objectives for GSOM programs.
• Provides leadership support in achieving and maintaining NCI cancer center designation.
• Helps the leadership enhance the cancer center to maintain comprehensive designation.
• Prepares verbal or written reports to various services and administrative offices on status of and/or changes to objectives and initiatives of the research administration.
• Serves as Associate Director of Administration on the NCI Cancer Center Support Grant (CCSG) and leads all administrative aspects of the CCSG, including the competitive renewal application.
• Serves as the primary administrative liaison with the NCI Office of Cancer Centers, coordinating site visits, responding to NCI correspondence, and ensuring timely submissions of all required reports and documentation.
• Oversees CCSG budget development, cost allocation, and ongoing compliance with NCI guidelines and reporting requirements.
• Works with the Office of Grants Administration to ensure effective grant transition services for new faculty and identification of new proposals available through NIH and other granting agencies.
• Oversees the enhancement of information systems to support financial, regulatory and funding agency requests for data.
• Oversees the development and ongoing coordination of the CCSG and its corresponding laboratory budgets.
• Ensures appropriate allocation of expenses based on regulatory guidelines.
• Negotiates terms that are beneficial to the PCC with outside regulatory agencies.
• Monitors technology transfer and clinical trials management initiated/performed within the PCC; assists Investigators in the development of appropriate opportunities for commercially sponsored research.
• Promotes general awareness of PCC efforts to foster increased philanthropy from potential donors.
• Jointly with the Vice Dean for Development and the Executive Director, PCC Administration, oversees the work of personnel dedicated to fund development for the PCC.
• Provides reports to donors as needed.
• Develops programs that foster an awareness of PCC efforts in the community.
• Oversees the development of materials intended to educate the general population about cancer prevention and awareness and services available at the PCC.
• In conjunction with the Director, PCC, the Executive Director, PCC Administration, and relevant Department Chairs, develops and implements strategic plans for the recruitment of research faculty in areas targeted for growth and approved by executive leadership.
• Develops relevant business plans for review and approval by the Director, PCC, Executive Director, PCC Administration, the Vice Dean(s) and the Chief Medical Officer.
• Initiates the development of term sheets and offer letters for research faculty.
• Coordinates with NYUGSOM and NYULH regarding resources for recruits, including space and equipment.
• Ensures that all necessary paperwork is initiated and completed and guidelines are followed.
• Functions as a liaison with research faculty, as needed, in order to facilitate compliance.
• Notifies research faculty of relevant PCC, NYUGSOM and NYULH events, programs and policies.
• Communicates new policies and procedures and applicable regulatory changes to all research staff, as indicated.
• Establishes mechanisms and processes that facilitate compliance and assists in reinforcing policy changes and regulatory requirements.
• Coordinates with Hospital Section Chiefs in the development of cancer-related clinical research programs.
• Identifies appropriate resources needed to address tasks to be performed or data to be gathered.
• Facilitates PCC review of cancer-related grant applications and manuscripts prior to their submission.
• Oversees the strategic development of facilities planning for PCC research areas, assessing needs against short- and long-term goals.
• Coordinates all major research-related construction and renovation projects with Real Estate Development + Facilities within PCC insofar as NYUGSOM and NYULH are involved.
• Ensures that commitments are honored in any large space reallocation, construction or purchase of capital equipment, consistent with the guidelines of the NYUGSOM and NYULH.
• Coordinates the negotiation of capital equipment for research areas and ensures that appropriate level of analysis, projections and financial documentation is provided.
• Develops staffing plans and ensures that position descriptions and performance standards are established for all levels of staff.
• Ensures that administrative infrastructure supports clinical research and multi-disciplinary programs.
• Develops and implements effective performance management guidelines for the PCC, and implements reward and disciplinary processes in accordance with NYUGSOM and NYULH guidelines.
• Provides oversight and administrative direction for all clinical research activity and compliance within the PCC.
• Direct pre- and post-award administrative support and financial management of all federal, industry and foundation clinical research sponsored projects.
• Support negotiation of rates, cost allocation and study specific budget with industry sponsors.
• Oversee IRB compliance.
• Organize industry site monitoring for active recruitment of clinical trials.
• Direct the management of trial budgets and cost allocations.
• Meet on a regular basis with the Offices of Clinical Trials and Grants Administration to ensure smooth and efficient operations.
• Oversee new protocol submissions, continuations and addendums, contracts, and support investigators in preparation and monitoring of IRB protocols.
• Provide leadership in quality performance by establishing systems to improve efficiency and customer satisfaction in clinical research operations.
• Provides guidance, direction and oversight in the development of SOPs, protocols, documentation standards etc., for use in support and monitoring of research related business processes.
• Work to continually process improve business operations for clinical research.
• Coordinates preparation of PCC budgets for the NYUGSOM and monitors financial performance throughout year.
• Determines changes necessary to address resolution of variances.
• Oversees the development of business plans for all research programs within the PCC, including planning, market analysis, marketing, and implementation.
• Oversees the management of grant and contract funding awarded to the PCC.
• Develops strategies for cost containment and maximization of revenues.
• Ensures that charges have been authorized and approved by the respective authorized Investigator.
• Prepares variance reports outlining any deviation from the approved budget.
• Provides administrative support to the Director, PCC in the development and implementation of policies and procedures for the Center, and ensures compliance with the mandates of the various regulatory agencies.
• Establishes systems to communicate any policy or procedural change to all NYUGSOM departmental staff and other NYULH personnel, as required.
• Works with the Director of the PCC and the Executive Director, PCC Administration to facilitate new programs and plans.
• Develops and implements newly approved programs for the PCC.
• Develops and fosters a multidisciplinary approach to programmatic efforts in order to generate revenue, increase community awareness of the PCC, and enhance the stature of the PCC within the scientific and medical community.
• Determines the productivity of each program based on faculty and patient needs, staffing qualifications and/or organizational constraints.
• Negotiates space and funding allocations for new and/or expanded programs and services.
• Performs other duties as assigned

Benefits

• Financial security benefits
• Generous time-off program
• Employee resource groups for peer support
• Holistic employee wellness program (physical, mental, nutritional, sleep, social, financial, and preventive care)

What This Job Offers

• Job Type: Full-time
• Career Level: Director