Senior Director, Grants and Contracts

AIDS Foundation of Chicago • Chicago, IL

1d • $102,984 - $121,105 • Onsite

About The Position

The Senior Director of Grants and Contracts is responsible for managing, reporting on in a timely manner, and improving the grants and contracts process. The Sr. Director also ensures the Grants and Contracts team provides high-quality and timely support to the work of the organization, with a focus on overseeing grants and contracts budgets and spending while maintaining excellent communication with internal and external parties.

Requirements

• Bachelor’s Degree in Accounting, Finance, Business, or related field AND 4 or more years of grants management experience with supervisory responsibilities
• Intermediate to advanced-level skill using Excel
• Demonstrated proficiency with accounting software
• Demonstrates accountability, integrity, and sound ethical judgment while upholding HIPAA compliance and AFC’s policies and procedures
• Applies critical thinking, problem-solving, and decision-making skills to analyze financial data, manage grants, and oversee contract processes with accuracy and attention to detail
• Communicates effectively through active listening, clear written and verbal communication, and inclusive collaboration across diverse internal and external stakeholders
• Manages time and priorities effectively while adapting to changing organizational needs, demonstrating resilience, autonomy, and a strong sense of urgency
• Utilizes advanced administrative and computer skills, including Microsoft Office and financial software, to plan, organize, and execute high-level tasks independently and as part of a team

Nice To Haves

• Bachelor’s Degree in Accounting or Finance AND 6 or more years grants management experience with supervisory responsibilities.
• Experience with managing grants and contracts at a nonprofit organization
• Advanced-level skill using Excel
• Knowledge of or experience with Financial Edge

Responsibilities

• Manage and improve grant process through development and maintenance of standardized procedures from pre-award to post-award activities.
• Oversee grants and contracts, including the preparation of grant and subrecipient budgets and budget revisions; oversee subrecipient contracts.
• Assist Program Development Team with budget submission process (i.e., completion of budget forms, entering budgets in online systems).
• Oversee the timely submission of funder-required financial reports.
• Review and approve subrecipient reimbursement voucher requests.
• Review and assist in the drafting of subcontract agreements.
• Ensure subcontract agreement templates are regularly updated and compliant with funder requirements.
• Ensure compliance with existing laws, government regulations, and terms and conditions of awards.
• Stay abreast of reporting requirements and ensure appropriate reports are completed and data and reporting requirements are met.
• Ensure readiness for fiscal site visits and audits by funders; oversee fiscal monitoring of subrecipients.
• Ensure contract close-out, extension, or renewal.
• Ensure the function as spending authority on all restricted grants.
• Ensure the timely vouchering to funders and proper recording of Grants Receivables.
• Lead the organization’s annual Single Audit with the auditing firm.
• Ensure completion of audit confirmation letters from subrecipients.
• Co-manage and monitor grants and contracts database; ensure required documentation is collected and uploaded.
• Respond to requests from partner agency finance and contract directors to discuss matters related to the subrecipient contract agreements.
• Ensure appropriate grants/contract staff attend required funder meetings.
• Participate in departmental monthly fiscal reviews.
• Support the development and achievement of team goals and related strategic plan items.
• Supervise Grants and Contracts team; provide guidance on all matters related to grants and contracts; promote teamwork amongst staff.
• Manage performance and complete performance evaluations; recommend salary and other personnel actions in accordance with personnel policies and procedures.
• Assist in the recruitment and selection of team staff.
• Work in collaboration with the other departments to maximize the effectiveness and efficiencies of the Grants and Contracts department.
• Provide training and guidance to assigned staff; ensure staff is cross-trained on all contracts.
• Participate in working groups, councils and committees.
• Assist the Chief Financial Officer on other Finance department-related matters as needed.
• Assist with agency-wide activities as directed, including Annual Meeting, AIDS Run & Walk, and others.
• Maintain and update job knowledge by participating in training and educational opportunities, reading professional publications, and participating in professional organizations.
• Protect organization's value and manage risk by keeping information confidential.
• Perform other duties as assigned.

Benefits

• medical, dental, and vision insurance
• flexible spending accounts
• a 403(b) retirement plan with employer contributions
• generous paid time off, including vacation, sick leave, personal days, and paid holidays
• life and disability insurance
• an employee assistance program (EAP)
• access to professional development opportunities

What This Job Offers

• Job Type: Full-time
• Career Level: Senior