Senior Development Coordinator

NYU Langone Health • New York, NY

3d • $66,300 - $80,000

About The Position

The Senior Development Coordinator is an integral member of NYU Langone Health’s Giving and Fundraising Administration teams, providing critical and complex fundraising support. The role supports moves management, donor and prospect research, cultivation and stewardship events and tours, relationship tracking, gift officer scheduling and coordination, gift processing, and gift agreement administration.

The coordinator partners with gift officers and teams across the department to support donor engagement strategies, maintain accurate records in the TRAX donor database, prepare fundraising reports and donor materials, and coordinate complex administrative and operational work. The role also helps plan and execute events, supports gift agreements and grant applications, and contributes to process improvements and special projects.

Requirements

• Bachelor's degree.
• 4–5+ years of related experience.
• Strong writing and editing skills.
• Accuracy and attention to detail.
• Ability to work independently and as a team member.
• Ability to adapt to changing priorities in a high-volume, fast-paced environment.
• Ability to interact effectively with diverse people at all organizational levels.
• Ability to manage multiple concurrent assignments and meet deadlines.
• Excellent organizational, interpersonal, and communication skills.
• High energy, initiative, and creativity; self-motivated, outgoing, and results-oriented.
• Proficiency with software applications including MS Word, Excel, and PowerPoint.
• Ability to communicate effectively with all levels of the organization.
• Ability to work strategically, collaboratively, respectfully, and professionally across divisions and teams.
• Clear communication, listening, sharing, and recognition of others’ contributions.
• Presence, inclusivity, and communication skills to represent NYU Langone Health and liaise with donors.
• Ability to build relationships through authenticity, professionalism, and trust.
• Ability to adapt messages to different audiences and facilitate understanding through listening.
• Ownership of opportunities, challenges, and decisions to advance work and the organization.
• Commitment to institutional values and competencies, and to welcoming and supporting differences.

Nice To Haves

• Development database experience.

Responsibilities

• Partner with gift officers on moves management and update meeting materials, TRAX, and other systems to document team activities.
• Coordinate meeting follow-ups, schedule internal and external meetings, request deliverables and research, and arrange event briefings.
• Coordinate across teams, including the Office of the Executive Vice President, Prospect Research, Development Communications, Stewardship, Fundraising Analytics and Data Services, and the Giving team.
• Evaluate processes with departmental teams and recommend improvements.
• Manage daily operational support for gift officers, including complex scheduling, communications, correspondence, travel and meeting logistics, expenses, reimbursements, requisitions, vendor payments, mail merges, workflow, projects, and administrative processes.
• Plan and execute cultivation and stewardship events and tours, including post-event follow-up.
• Collaborate on drafting, editing, and designing donor proposals, stewardship reports, and other donor communications.
• Prepare gift transmittals and work with Gift Administration to ensure timely processing of gifts.
• Run TRAX reports and prepare regular fundraising progress reports.
• Support donor engagement through meeting preparation, proposal writing, participation in physician meetings and cultivation activities, and frontline donor conversations.
• Maintain the quality and integrity of TRAX data by documenting donor and prospect cultivation, gift solicitation, and stewardship activities.
• Partner with Development Legal to draft complex gift agreements and complete and track tasks related to committed gifts and gift agreements.
• Work with gift officers, Development colleagues, administrators, and physicians to prepare donor proposals, reports, and budgets.
• Conduct supporting prospect research and help prepare donor briefings.
• Maintain institutional documents, including organization budgets and tax documents, for grant applications.
• Assist with in-house mailings, letters, updates, and invitations to prospects and donors.
• Develop proficiency in online project management tools and other required software.
• Process expense reports, requisitions, and vendor payments.
• Manage and participate in special projects and perform other duties as assigned.

Benefits

• Comprehensive benefits and wellness package.
• Financial security benefits.
• Generous time-off program.
• Employee resource groups for peer support.
• Holistic employee wellness program covering physical, mental, nutritional, sleep, social, financial, and preventive care.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior