Senior Department Coordinator

University of Alberta • Edmonton, AB

9d • Onsite

About The Position

Reporting to the Academic Department Manager (ADM), the Senior Department Coordinator serves as the departmental lead for HR and financial administrative workflows. The incumbent provides high-level technical coordination and troubleshooting for complex research portfolios, ensuring all transactions are audit-ready and aligned with Tri-Agency and external sponsor requirements. This role acts as a critical intermediary between the department and Shared Services, translating in collaboration with service partners and SMEs institutional policy changes into actionable departmental processes.

This position serves as a key departmental resource to faculty and staff by providing guidance on HR and financial processes, troubleshooting complex issues, and facilitating resolution in consultation with appropriate subject matter experts. The incumbent supports the effective administration of complex research portfolios, including clinical trials and multi-year grants, by coordinating processes, monitoring compliance requirements, and identifying opportunities to improve workflow efficiency.

Requirements

• Internal candidates and applicants who were former employees of the University of Alberta will be given priority consideration.
• Must be able to log in to verify internal candidate status.

Responsibilities

• Serves as the departmental lead for HR and financial administrative workflows.
• Provides high-level technical coordination and troubleshooting for complex research portfolios.
• Ensures all transactions are audit-ready and aligned with Tri-Agency and external sponsor requirements.
• Acts as a critical intermediary between the department and Shared Services.
• Translates institutional policy changes into actionable departmental processes in collaboration with service partners and SMEs.
• Serves as a key departmental resource to faculty and staff by providing guidance on HR and financial processes.
• Troubleshoots complex issues and facilitates resolution in consultation with appropriate subject matter experts.
• Supports the effective administration of complex research portfolios, including clinical trials and multi-year grants.
• Coordinates processes, monitors compliance requirements, and identifies opportunities to improve workflow efficiency.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: No Education Listed