Senior Course Scheduler, Mathematics

The University of Texas at Austin•Austin, UT

5d•$59,000•Onsite

About The Position

The Senior Course Scheduler works under limited supervision in the Department of Mathematics, collaborating closely with the Associate Chair for Undergraduate Education and external units to schedule classes and ensure classroom availability. The role oversees course scheduling, course inventory, registration processes, course-related records, and administrative support for undergraduate programs. It also manages classroom calendars, textbook and course-material orders, and other related functions as assigned. Work is performed in a standard office environment. The position requires manual dexterity and repetitive keyboard use at a workstation. Work outside standard business hours, including evenings and weekends, is required.

Requirements

Bachelor's degree in a related field; relevant education and experience may be substituted as appropriate.
At least three years of relevant administrative experience; relevant education and experience may be substituted as appropriate.
Demonstrated ability to multitask and meet deadlines.
Demonstrated accuracy, attention to detail, and ability to follow instructions.
Excellent problem-solving, interpersonal, verbal, and written communication skills.
Ability to be goal-driven and work independently or as a team member.
Solid knowledge of office productivity tools, including Microsoft Office.

Nice To Haves

More than three years of relevant administrative experience.
Experience in higher education.
Experience in administrative support functions in a large academic unit.

Responsibilities

Oversee departmental course scheduling in coordination with the Associate Chair for Undergraduate Education, Chair of Graduate Studies, and Graduate Advisor.
Work with scheduling staff to accommodate seat reservations for special university programs, such as FIG and TIPS.
Consult with the Associate Chair as needed to resolve conflicts between faculty course or time requests and availability.
Implement college and departmental teaching loads and enrollment requirements.
Oversee course inventory management, including updating the Faculty and Student Electronic Tracking System (FaSET).
Serve as administrator of Course Instructor Surveys (CIS).
Upload final reports into departmental records.
Manage grade reporting, input, and changes for all courses, including Individual Instruction courses.
Collect course syllabi and faculty CVs each semester and upload them to the UT Registrar site for public viewing.
Process Authorization to Teach Graduate Course forms and exam waivers when applicable.
Manage registration waitlists and submit manual entries of waitlisted students during registration sessions.
Coordinate with student advisors and provide resources for undergraduate inquiries.
Track statistical data related to undergraduate programs.
Attend meetings with the CNS Dean’s office about undergraduate classes.
Manage and order textbooks and course materials.
Maintain calendars of departmental classrooms and reservation requests.
Perform other related functions as assigned.