Senior Coordinator, Accommodations - LA28 Olympic & Paralympic Games

TKO • Los Angeles, CA

1d

About The Position

The Accommodation Coordinator is responsible for the coordinating of the accommodation aspects of the Los Angeles 2028 Olympic/Paralympic Games. The role successfully liaises with hoteliers to coordinate contracting and inventory management as well as being the first point of contact for the Games’ time Los Angeles 2028 Olympic/Paralympics Accommodation team. The individual must be able to effectively interact with various Functional Areas and liaise between the On Location sales team in various offices as it relates to client needs for the Olympics & Paralympics. Primary Responsibilities include handling multiple tasks and projects, anticipating event needs, discerning work priorities, and meeting deadlines with minimal supervision.

Requirements

• Bachelor's Degree in Hospitality or a related field, or equivalent experience
• Minimum of 2+ years in the events, travel, and/or hospitality industry
• Experience in handling groups allotments, rooming lists and group billing
• Fluency in English

Nice To Haves

• Exceptional interpersonal skills - a collaborative style and ability to communicate effectively at all levels with strong oral, written, and presentation skills.
• A continual drive for self-development and discovering better means of accomplishing both personal and professional goals.
• Experience in sports and/or event operations
• Travel & Hospitality experience

Responsibilities

• Daily auditing of systems
• Daily review of sales proposal status
• Input of bookings in ACM system
• Weekly rate checks on competitors and OTA websites
• Contract management- organization and calendar management of payments, attrition, cancellation, cutoff dates
• Take meeting notes and share tasks coming out of meetings
• Site visit requests coordination
• Collect and submit invoices
• Payment tracking to ensure hotels are paid on time
• Connect with WFO on ad hoc groups rooming list, payments, etc.
• Stand up and maintain hotel materials/spreadsheets (amenities, meeting space, menus, pictures, etc.)
• Work in various systems to record, process, and manage hotel inventories and reservations.

Benefits

• health care
• retirement
• vacation
• other paid time off
• additional offerings

What This Job Offers

• Job Type: Full-time
• Career Level: Senior