Senior Contracts Manager

Trilogy Innovations•Bridgeport, WV

8d•Remote

About The Position

The Senior Contracts Manager is Trilogy’s senior authority for cradle-to-grave administration of federal prime contracts, subcontracts, and strategic agreements. Reporting to the Chief Financial Officer and working closely with corporate executive leadership, Operations, Finance, Business Development, Capture, Proposal, Pricing, Security, and Delivery, this role protects Trilogy’s contractual position, ensures disciplined compliance, and enables timely, low-risk execution from opportunity shaping through contract closeout. This is a senior, highly autonomous role operating across Trilogy’s federal portfolio as both a prime contractor and subcontractor. The Senior Contracts Manager governs multi-million-dollar agreements spanning firm-fixed-price, time-and-materials/labor-hour, cost-reimbursement, GSA MAS, 8(a), small-business set-aside, full-and-open, IDIQ, BPA, task-order, and negotiated subcontract environments. The role requires expert judgment, urgency, and the ability to balance business objectives with FAR, DFARS, agency-specific requirements, funding constraints, security obligations, small-business rules, and the operational realities of mission-critical federal programs. The Senior Contracts Manager is expected to identify issues early, present practical options, and operate independently within established authority and escalation thresholds.

Requirements

8+ years of progressive federal government contracts and subcontracts experience, including independent responsibility for complex prime contracts, subcontracts, and strategic agreements
Demonstrated cradle-to-grave administration of multi-million-dollar federal prime contracts and subcontracts
Direct experience across major contract types, including FFP, T&M/Labor Hour, CPFF, CPAF, IDIQ, BPA, and task-order environments
Expert-level knowledge of FAR, DFARS, federal procurement standards, and contract interpretation, with the ability to apply requirements to practical business decisions
Proven experience negotiating complex prime-contract, subcontract, teaming, NDA, and strategic-partner terms with government authorities and enterprise-level contractors
Demonstrated experience managing Limitation of Funds, Limitation of Cost, funding increments, burn-rate and ceiling controls, options, and formal notice requirements
Experience supporting federal capture and proposal activities, including solicitation review, compliance matrices, clause analysis, labor-category and subcontract structures, pricing assumptions, and discussions
Strong record of identifying and mitigating contractual, financial, compliance, and Organizational Conflict of Interest risks
Ability to operate independently, manage competing corporate priorities, make sound decisions under time pressure, and escalate selectively
Exceptional written communication, negotiation, organization, executive briefing, and stakeholder-management skills
High integrity, discretion, and sound judgment in handling sensitive corporate, financial, personnel, and customer information
Ability to obtain and maintain a federal security clearance required; an active Secret, Top Secret, or TS/SCI clearance is preferred
Bachelor’s degree in Business Administration, Legal Studies, Supply Chain Management, Finance, Accounting, or a related field; equivalent directly relevant experience may be considered

Nice To Haves

Certified Professional Contracts Manager (CPCM), Certified Federal Contracts Manager (CFCM), or comparable NCMA credential
Hands-on experience with Unanet or a comparable enterprise resource planning and contract-management platform
Experience administering GSA Multiple Award Schedule, SBA 8(a), small-business set-aside, sole-source, full-and-open, IDIQ, BPA, and federal task-order contracts
Experience supporting a federal contractor’s transition from 8(a) and set-aside markets into unrestricted and full-and-open competition
Experience supporting joint ventures, contractor teaming arrangements, Mentor-Protégé relationships, and complex workshare structures
Experience with DCAA, DCMA, GSA, SBA, or prime-contractor audits, reviews, and corrective-action responses
Experience in a growth-stage federal small business where the contracts function requires broad personal ownership and rapid decision-making
Familiarity with cleared national-security, law-enforcement, defense, or other mission-critical federal programs

Responsibilities

Lead full lifecycle administration from pre-award review and negotiation through award, kickoff, modifications, funding actions, option exercises, performance, and closeout
Interpret solicitations, awards, task orders, contract clauses, statements of work, performance work statements, schedules, deliverables, and special provisions and translate them into clear operating requirements
Establish and maintain obligation matrices, notice requirements, deliverable calendars, authority limits, and formal correspondence protocols for each contract
Draft and negotiate contract modifications, change orders, extensions, equitable-adjustment support, and other contractual instruments while protecting Trilogy’s contractual and business interests, including scope, schedule, fee, data, and intellectual property
Prepare timely, accurate communications to Contracting Officers, Contract Specialists, CORs/COTRs, prime contractors, and internal leadership
Resolve complex contractual issues at the working level using established authority and escalation thresholds
Draft, review, and negotiate Non-Disclosure Agreements, Teaming Agreements, subcontracts, consulting agreements, vendor agreements, and related amendments
Support the contractual structuring of joint ventures, contractor teaming arrangements, Mentor-Protégé relationships, and other strategic alliances in coordination with executive leadership and legal counsel
Develop appropriate FAR/DFARS and prime-contract flow-downs, workshare terms, payment provisions, intellectual-property protections, data-rights terms, security obligations, and compliance requirements
Oversee subcontractor deliverables, funding, invoicing terms, representations and certifications, insurance, security requirements, and performance obligations
In partnership with Finance and Program Management, proactively monitor contract value, funded value, ceilings, CLIN/SLIN balances, burn rates, backlog, periods of performance, and option dates across the portfolio
Administer Limitation of Funds and Limitation of Cost requirements, including advance-warning thresholds, formal notices, and coordination with Program Management and Finance
Produce decision-ready 60-, 90-, and 120-day contractual forecasts on an established cadence, addressing funding needs, ceiling risks, option actions, renewals, notice deadlines, and contractual milestones
Validate contract and subcontract funding records against internal financial systems and resolve discrepancies before they affect invoicing, staffing, or delivery
Partner with Finance, Pricing, and Program leadership on revenue assumptions, fee protection, rate application, invoice requirements, and financial exposure
Identify underfunding, overrun, out-of-scope work, unpriced commitments, and expiring authority early and drive corrective action
Maintain expert working knowledge of the FAR, DFARS, agency supplements, GSA MAS requirements, SBA 8(a) and small-business rules, and applicable federal procurement standards
Identify contractual, financial, performance, security, data-rights, intellectual-property, and regulatory risks and maintain actionable mitigation plans
Lead Organizational Conflict of Interest identification, disclosure, mitigation, firewall, and monitoring activities for pursuits and active contracts
Recommend alternative clauses, negotiation positions, reservations, assumptions, and risk-acceptance options to executive leadership
Coordinate with Trilogy’s Facility Security Officer, cybersecurity leaders, Finance, Human Resources, and legal counsel on clearance, CUI, privacy, export-control, labor, and mandatory-flow-down obligations
Support audit and review readiness for customer, DCMA, DCAA, Inspector General, GSA, SBA, and prime-contractor inquiries as applicable
Ensure formal notices, disclosures, certifications, and records are complete, accurate, timely, and supportable
Partner with Business Development and Capture leadership to review RFIs, RFPs, RFQs, draft solicitations, task-order requests, and teaming opportunities before bid decisions
Develop or validate solicitation compliance matrices, clause and risk matrices, representations and certifications, exceptions, assumptions, and contractual inputs to proposal volumes
Advise on contract type, labor-category structures, key-personnel terms, workshare, subcontracting plans, organizational conflicts, data rights, transition requirements, and evaluation risk
Support cost and pricing development by validating contractual assumptions, fee structures, escalation, indirect-rate application, funding profiles, and subcontractor terms
Participate in Blue, Pink, Red, Green, and Gold Team reviews with emphasis on compliance, commitment control, risk, and consistency across technical, management, and pricing volumes
Support clarification questions, evaluation notices, discussions, negotiations, final proposal revisions, and related negotiation activities with timely, defensible contractual input
Serve as the principal contractual point of contact for Government Contracting Officers, Contract Specialists, CORs/COTRs, other authorized acquisition representatives, prime-contractor representatives, subcontractors, and Trilogy executive leadership
Provide concise executive briefings that define the issue, contractual basis, financial and operational impact, available options, recommended action, and decision deadline
Lead negotiations to timely closure while protecting Trilogy’s contractual and business interests, including scope, fee, funding, schedule, staffing flexibility, and long-term customer relationships
Coach program and corporate leaders on contractual authority, notice requirements, change control, documentation, and the prevention of unauthorized commitments
Represent Trilogy with professionalism, sound judgment, and disciplined follow-through in sensitive or high-stakes contractual matters
Maintain complete, audit-ready prime and subcontract files, including awards, modifications, correspondence, approvals, funding records, deliverables, invoices, and closeout documentation
Administer contract data and workflows in Unanet or other enterprise contract-management systems and ensure records remain current and reconciled
Maintain a portfolio-level contracts dashboard covering value, funding, ceiling, period of performance, options, deliverables, notices, risks, and pending actions
Develop and improve templates, playbooks, checklists, approval workflows, clause libraries, and standard operating procedures that scale with Trilogy’s growth
Train and advise program managers, capture teams, and corporate staff on contract administration, subcontract management, and federal compliance expectations
Lead timely prime and subcontract closeout, including final deliverables, final invoices, property, security, data, releases, records retention, and subcontractor completion actions
Confirm that all obligations, claims, funding actions, indirect-rate matters, and customer property issues are resolved before final release
Capture lessons learned from negotiations, protests, audits, modifications, disputes, and delivery execution and convert them into improved controls and templates
Use portfolio trends and recurring issues to recommend policy, system, staffing, and governance improvements to executive leadership