Senior Contract Compliance Specialist

Chicago Housing Authority•Chicago, IL

18h•Hybrid

About The Position

The Senior Contract Compliance Specialist, under the direct supervision of a Manager or designate, is responsible for handling complex compliance audit tasks and related issues. This role provides training and technical assistance both in-house and to external stakeholders. The specialist ensures that Minority Business Enterprise (MBE), Women Business Enterprise (WBE), Disadvantaged Business Enterprise (DBE), Davis-Bacon, and Section 3 compliance is adhered to on all CHA contracts. The position requires applying leadership skills, critical thinking, and problem-solving as a subject matter expert and a senior project team member, employing senior-level technical and organizational expertise on complex new construction projects valued at $20M plus.

Requirements

Bachelor’s degree with a major in business, public administration, urban planning and policy, or a related applicable field of study, or the equivalent combination of education and related management experience.
Minimum of five (5) years' experience in contract administration, construction site monitoring, Business Enterprise utilization monitoring, program auditing, and progressive project management.
Demonstrated knowledge of the federally mandated Davis-Bacon Act and related laws, prevailing wage laws, the U.S. Department of Housing and Urban Development (HUD) Section 3 requirement to employ low and very low-income Chicago area residents, M/W/DBE requirements, and general contracting procedures.
Skilled in performing audit reviews, methodology, and practices.
Demonstrated ability in critical thinking, problem-solving, analytical, planning, and organizing.
Effective verbal, business writing, and interpersonal skills to work with a diverse staff of managerial and professional employees.
Ability to exercise objective judgment, discretion, maintain confidentiality, and work on multiple projects simultaneously.
Advanced proficiency in MS Office applications, with emphasis on advanced Excel skills (producing graphs, building charts and tables, using spreadsheets efficiently, performing calculations, formulas, functions, and automation).
Strong technical skill in Microsoft PowerPoint proficiency, including advanced features like animations, custom templates, and data visualization.
Experience in embedding videos, images, and other elements into presentations.

Nice To Haves

Supply Chain Diversity experience
Construction background on $20M plus projects
Experience working with federal, state, local agencies

Responsibilities

Conducts comprehensive analysis utilizing compliance monitoring systems (i.e., B2Gnow, LCPtracker, Financial Management System & Section 3 Hiring System) and physical records including contract documents, invoices, lien waivers/cancelled checks, sworn statements and CPRs.
Prepares various types of correspondence to CHA vendors, Housing Urban Development (HUD), Department of Labor (DOL), Inspector General's office, External Auditors, FOIA responses, CHA staff and other parties as appropriate.
Produces reports including statistical findings on MBE/WBE/DBE utilization, Davis-Bacon adherence, and Section 3 contract requirements, including any other economic opportunity provisions.
Performs research, analytics, and assists in the implementation of best practice opportunities.
Determines and implements the appropriate course of action to ensure the required MBE/WBE/DBE, Section 3, and Davis Bacon fair labor standards are met on applicable CHA, local, state, and federal levels.
Performs vendor outreach activities communicating CHA's Compliance contract requirements and opportunities, procedures, and processes.
Participates in vendor fairs, workshops, trainings, and other Section 3 related enterprise assistance events.
Works closely with the DPC Buying Team in reviewing procurement documents to determine the proper language in the solicitation that supports CHA Section 3 and M/W/DBE participation goals.
Assists DPC Management with special projects, reports, and participates in meetings and trainings as required.
Works directly with MBE/WBE/DBEs, Section 3 Business Concerns, and other stakeholders to develop reasonable corrective action plans to address compliance issues.
When applicable, prepares and submits recommendations to CHA management staff and project manager to withhold vendor payment due to compliance violations.
Creates and maintains project files and other documentation, ensuring files are properly stored on the CHA network.
Performs any and all other duties that may be required or assigned.

Benefits

Vacation, Sick and Personal, competitive PTO package
Medical (HMO, PPO, and No employee cost High-Deductible PPO)
Dental, Vision, and Life Insurance
Short-Term and Long-Term Disability Insurance
Long-Term Care Insurance
Pet Insurance
Parking
Transit
Prepaid Legal Services
Brightstar 529 College Savings Plan
Identity Theft Protection
Hospital Indemnity Insurance
Voluntary Critical Illness Insurance
Deferred Compensation Plan: Empower 457/401(a) with a 3% employer match
Pension Plan: CHA makes contributions on behalf of the employee, along with the employee's 3% contribution; 100% vesting occurs after 6 years of continuous employment or opt-out of CHA's Retirement Plan and continues to participate in the Municipal Employees Annuity and Benefit Fund of Chicago
Hybrid work schedule (position specific)
This position may be eligible for remote work following a successful completion of a 90-day probationary period according to CHA’s established policies and procedures.