Senior Manager, Contract Compliance

Galls•Lexington, KY

23h

About The Position

The Sr. Manager of Contract Compliance is a working leader responsible for the day-to-day execution and continuous improvement of the company’s customer contract and bid compliance function. The Sr. Manager personally owns complex bid/RFP responses, customer agreements, and escalated contract matters while leading and developing the contract team. The role requires deep expertise in federal contracting (FAR/DFARS), public procurement at the state and local levels, and GSA Schedule compliance, along with the ability to lead the continued evolution of AI-enabled contract operations.

Requirements

Bachelor’s degree in business administration, law, or a related field; advanced degree preferred.
Minimum of 7–10 years of experience in contract management, with at least 2 years in a leadership role with direct reports.
In-depth knowledge of FAR/DFARS, federal acquisition regulations, and public procurement processes; familiarity with GSA Schedule (MAS) administration and compliance strongly preferred.
Demonstrated experience implementing or operating AI and/or CLM tooling within a legal or contracts function.
Strong leadership and team management skills, including experience managing other managers or supervisors.
Excellent project management, organizational, and communication skills.
Proficient in Microsoft Word, Excel, Outlook, and internet navigation/research.
Ability to work effectively in a fast-paced, deadline-oriented environment.

Nice To Haves

NCMA certification (CFCM or CPCM) preferred.

Responsibilities

Lead, mentor, and develop the Manager of Legal Ops and, through that role, the contract specialist and proposal support team.
Oversee delegation of daily and weekly responsibilities, ensuring efficient management of contract reviews, bid reviews, and contract milestone monitoring.
Own training and development programs for newly hired and existing team members; build succession depth across the function.
Develop and uphold Standard Operating Procedures (SOPs) and quality standards for bid review, contract intake, and submission processes.
Personally lead complex bid/RFP responses and escalated contract negotiations across municipal, county, state, and federal customers, coordinating cross-functional teams to deliver high-quality proposals aligned with strategic goals.
Evaluate bids/RFPs, aligning language with company objectives, presenting alternative solutions, and identifying issues for legal or business unit management consideration.
Conduct final review and approval of bid/RFP proposals and customer sales agreements, in conjunction with the VP of Legal Operations & Risk Management, transitioning to independent approval authority.
Track contract milestones, obligations, and key deliverables, ensuring follow-through on renewals, amendments, and compliance checkpoints.
Ensure the electronic signature process is accurate and complete, addressing any issues promptly.
Ensure compliance with federal, state, and private procurement regulations, including FAR/DFARS, Buy American Act, Trade Agreements Act, flowdown requirements, and other relevant laws.
Provide oversight of the company’s GSA Schedule (MAS) compliance, including pricing compliance, modifications, and sales reporting; manage the relationship with the company’s outside GSA consultant and own internal accountability for schedule compliance.
Serve as the internal subject matter resource on federal acquisition requirements, cooperative purchasing vehicles, and public procurement processes.
Own and extend the company’s library of AI-assisted contract workflows (bid compliance review, RFP response evaluation, customer contract review) in conjunction with the company’s CLM platform.
Expand AI-enabled coverage into obligation tracking, milestone monitoring, and disclosure compliance; measure and report efficiency and quality outcomes.
Lead the function’s progression toward autonomous contract management (ACM), where routine review, compliance checks, and first-pass drafting operate with human oversight rather than human execution.
Develop and implement internal controls and policies to ensure compliance with contract and regulatory reporting requirements.
Lead contract audit and review activities, ensuring all reporting requirements are met.
Implement strategies to review and identify contract disclosure requirements, ensuring the company meets all state and regulatory disclosures and ordinances; regularly assess compliance practices and recommend improvements.
Cultivate and maintain relationships with key customer contacts, particularly public procurement specialists and contracting officers.
Engage with internal stakeholders, including Sales, Legal, Inventory, Operations, and Finance teams, to facilitate communication and information flow.
Act as the principal liaison with federal, state, and private procurement management specialists and contracting officers.