Senior Contract Compliance Administrator (Aviation - Civil Service))

City of Dallas

1d•$27 - $31

About The Position

The Senior Contract Compliance Administrator oversees, monitors, and administers contracts awarded by City departments to ensure compliance with contractual terms and City, state, and federal regulations. The role coordinates contract development and procurement processes, monitors Minority and Women Business Enterprise (M/WBE) requirements, reviews contract and financial records, supports contractors with compliance and reporting requirements, and provides contract tracking and payment administration. The position also serves as a liaison between City offices for administrative actions, contract extensions, and contracts.

Requirements

Bachelor’s degree in Business/Public Administration or a Social Science field, or an accepted equivalent.
Two years of experience in one or more of the following: evaluating or auditing fiscal and performance requirements of grant programs or contracts; managing, negotiating, or developing contracts; or monitoring federal programs.
Valid driver's license with a good driving record.
Knowledge of City contract policies, procedures, and requirements.
Knowledge of the Texas Local Government Code and other City Administrative Directives and/or Codes.
Knowledge of City insurance requirements for facility usage.
Ability to negotiate and administer contracts and contractual logistics.
Ability to use spreadsheet and database software to generate reports.
Effective verbal and written communication skills.
Ability to establish and maintain effective working relationships.
Accepted education and experience equivalencies include: high school diploma or GED plus six years of required experience; associate’s degree in any field plus four years of required experience; bachelor’s degree or higher in a non-specified field plus four years of required experience; or a master’s degree or higher in a specified field.

Responsibilities

Develop, administer, and coordinate contracts and contract exhibits that define services and contractual standards, ensuring City and regulatory program requirements are met.
Coordinate department or division contract development processes.
Coordinate, facilitate, and administer Requests for Qualification (RFQs) and Requests for Proposal (RFPs).
Monitor contractor and vendor compliance with the City of Dallas Business Inclusion and Development Plan for Minority and Women Business Enterprises (M/WBE).
Conduct on-site visits to agencies or project sites to monitor compliance with City contractual agreements.
Prepare and review contract change orders, supplemental agreements, addenda, amendments, subcontractor changes, and Administrative Actions for compliance with City procedures; maintain contract document files.
Advise and coordinate with contractors, subcontractors, and outside agencies on reporting requirements, reimbursement procedures, budgetary controls, and other contract-compliance matters.
Review program and financial records of contracted programs or projects for compliance with contract specifications, recommend improvements to service delivery and internal controls, and act as liaison for Administrative Actions, Contract Extensions, and Contracts between buyers, the City Attorney's Office, and the City Secretary's Office.
Develop and implement contract tracking methods covering expenditures, minority participation, work schedules, vendor performance, contract action dates, insurance obligations, and other data; track proposals and selection processes.
Review and authorize contractor payment vouchers.
Develop and administer the division budget.
Draft and present agenda items related to procurement, contracts, and other matters.
Perform other work as needed or assigned.