Senior Contract Administrator – Federal Agencies

Freese and Nichols • Duluth, GA

2d • Hybrid

About The Position

Freese and Nichols, Inc. (FNI) is seeking a Senior Contract Administrator to join its Contract Services Team. The role focuses on administration of contracts and task orders issued by federal agencies through IDIQ contracts and MATOCs. It supports Federal Program Managers, Project Managers, Group Managers, and other stakeholders throughout the contract lifecycle. The work location is flexible across FNI offices, and the company describes a hybrid work environment with up to 40% remote work.

The Senior Contract Administrator independently handles Contract Services tasks for standard and complex contracts, including specialized federal contracts and subcontracts. The position serves as a federal contracting subject matter expert, supports continuous improvement of procedures and templates, and may provide oversight to other Contract Services staff. It partners with project and program leaders on compliance and delivery, interprets complex agreements, supports proposals and subcontractor coordination, and trains internal staff as needed.

Requirements

• United States citizenship.
• At least 8 years of experience in Federal Contract Administration with a government agency or within the architect-engineering industry.
• Solid understanding of Federal Acquisition Regulations and associated reporting and flow-down contract requirements.
• Proficiency in Microsoft Office products, including advanced Microsoft Excel skills.
• High proficiency with Microsoft Word and PDF editor tools such as Adobe or Bluebeam.
• Excellent written and verbal communication skills.
• Ability to work independently and as part of a multidisciplinary team.
• Ability to analyze, interpret, and support non-standard and complex contracts.
• High attention to detail, strong organizational skills, and sound professional judgment.
• Degree in Business, Law, Accounting, Finance, Contracts, Engineering, or another applicable field is desired; relevant experience may substitute for a degree.

Nice To Haves

• Prior experience working for or with a Department of Defense federal agency, such as USACE, as a Contracting Officer, Contracting Officer Representative, Contract Specialist, or equivalent contracting professional.
• Familiarity with SBA Small Business Mentor-Protégé Program rules.
• Understanding of processes, access, and requirements associated with federal systems including SAM.gov, eSRS, PIEE, and CPARS.
• Contracting experience in the architect-engineering industry.

Responsibilities

• Independently administer standard and complex contracts and subcontracts for assigned projects and groups.
• Partner with Federal Program Managers, Project Managers, and Group Managers to support contract compliance, project delivery, and contract requirements.
• Provide advanced contract administration expertise, including analysis and interpretation of non-standard and complex agreements.
• Serve as a technical expert for federal clients or client types with specialized requirements, and cross-train Contract Services and Project Accounting staff as needed.
• Perform cradle-to-grave administration of federal contracts and subcontracts, including IDIQs, MATOCs, Master Service Agreements, Subcontract Agreements, and Work Order Authorizations.
• Administer primarily Firm-Fixed-Price contracts, as well as Cost-Reimbursable, Time-and-Materials, and Lump Sum contracts.
• Develop subcontract agreements with prime contract flow-down clauses and ensure applicable flow-down requirements are identified and included.
• Review contractual information for compliance with contract requirements, Federal Regulations, FAR, DFARS, company policy, and FNI’s OLCR process.
• Track and manage contract, subcontract, and SBA Mentor-Protégé Program reporting.
• Manage federal procurement databases and systems, including SAM.gov, eSRS through SAM.gov, PIEE, and CPARS.
• Manage FNI’s internal contract review and approval process (OLCR), keeping contract files current, complete, and properly filed.
• Use in-house applications and contract management tools to perform advanced contracting tasks efficiently.
• Lead review, development, and implementation of Contract Services processes, procedures, templates, and best practices.
• Train Group Managers, Project Managers, Assistant Project Managers, and technical staff in Contract Services processes.
• Support preparation of rate proposals and engineering fee proposals.
• Coordinate and manage teaming partners and subcontractors.
• Interact with federal, state, and local government agencies.
• Represent FNI at conferences and client engagement opportunities, as appropriate.
• Maintain regular interaction with project, group, and division managers, company leaders, employees, clients, and subconsultants, serving as a trusted advisor.
• Maintain expertise in federal contracting for the architect-engineering industry, including contract types, terminology, regulations, requirements, and principles.
• Perform other duties as assigned.

Benefits

• Comprehensive benefits package.
• Paid overtime for salaried employees.
• Annual bonus.
• Access to company cabins in Red River, New Mexico, and Banner Elk, North Carolina.
• Flexible work environment with a hybrid schedule and up to 40% remote work.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: No Education Listed