Senior Contract Administrator

Government of the Virgin Islands

9d•Onsite

About The Position

Under the general supervision of the Commissioner or designee, an employee in this class performs highly responsible and specialized Administrative and Managerial work in directing a large scale and complex departmental programs. The Contract Administrator assumes responsibility for writing/drafting/developing and administering assigned scopes of work, and contracts for all agencies of government. The scopes of work and contracts involve professional services, items, equipment, construction and services required, function within a broad framework of existing laws, policies, rules and regulations with considerable latitude for individual discretion.

Requirements

Master’s Degree in Business or Public Administration and five (5) years of responsible administrative, legal, technical experience.
OR Graduation from a recognized College or University with degree in Business or Public Administration and at least five (5) years’ experience which has demonstrated competence in administration, and supervision of employees in the field of Business or Public Administration.
Knowledge of government and DPP policies, laws, rules, regulations, and standard operating procedures governing Administration, Contracting, Procurement, and other functions related to Administration
Ability to perform level of work such as negotiating, awarding, administering or terminating of contracts
Ability to lead conferences and discussions to reconcile different objectives and viewpoints amongst representatives of the Government agency concerned, contractors, and vendors
Ability to coordinate a variety of data and control factors in developing plans or courses of action
Well organized, able to prioritize, meet deadlines and maintain meticulous records.
Sound organizational and planning skills with a solid attention to detail
Demonstrated ability to organize, coordinate, and execute on details
Demonstrated ability to effectively manage and participate in multiple, concurrent projects
Ability to establish and maintain effective working relationships, facilitate groups and meetings
Effective communication skills and excellent interpersonal skills
High level of critical thinking and reasoning skills
Strong written and oral communication skills
Ability to use the personal computer and related software applications.

Responsibilities

Plans, organizes, and directs the Administration of Contracts for the proper management and operations of the department in order to ensure efficient and effective functioning within the framework of departmental needs in accord with rules, laws, regulations and policies.
Initiates, prepares correspondence and makes amendments to the documents to the contractors as needed.
Prepares change orders and Supplemental Agreements that reflect a great variety of changes that occur during the life of contracts, or prior to finalization by assuring that the Government has received the benefit of equitable process or price reductions or other considerations during the negotiation period and prior to the formalization of the negotiated contracts.
Maintains security precautions that relate to the preclusion of dissemination or disclosure prior to negotiations of confidential or official information contained in applicable contract files.
Determines that sufficient and appropriately chargeable funds are available and obligated prior to award of contracts.
Attends bids openings, and act as principal negotiator for the formalization of informal commitments.
Develop scopes of work, write /draft contracts, amendments, supplemental, renewals, and all agreements.
Conduct research and evaluation of current and potential services to satisfy government needs.
Performs related work as required
Work collaboratively and closely with user agencies towards developing RFP, RFQ and IFB scopes of work.
Work collaboratively and closely with user agencies towards drafting/writing/developing all contract types, amendments, supplementals, and renewals.
Conduct market research for the development and drafting of scopes of works and contracts.
Work collaboratively and closely with user agencies to gain a clear understanding of their respective program/divisions/department needs.
Conduct communications with vendors and collect vendor documents to support contracts and all other type agreements.