Senior Contract Administrator

CyberMedia Technologies•Ashburn, VA

6d•$110,000 - $120,000

About The Position

CTEC is seeking an experienced Senior Contract Administrator to support its federal government contracting business and provide acquisition management support to the Department of Homeland Security (DHS), U.S. Customs and Border Protection (CBP) Cargo Systems Program Directorate (CSPD). The role supports CBP Contracting Officers (COs) and the Contracting Officer’s Representative (COR) in contract management and administration, and assists the CO with solutions and recommendations regarding contractual issues. The position involves supporting solicitations, task and delivery orders, purchase orders, contract modifications, subcontract consent requests, invoice processing and monitoring, deliverable coordination, closeout activities, and contract file maintenance. The candidate will coordinate with government and contractor personnel and provide liaison support to CBP business management personnel. Candidates must be U.S. citizens and able to obtain and maintain the required clearance; an active CBP clearance is preferred.

Requirements

Bachelor’s degree in a related field.
10 years of contracting experience within a Federal Government Agency.
Recent contracting experience within DHS.
Knowledge of federal and agency laws, regulations, and procedures applicable to acquisition and the award and administration of CBP contracts.
Knowledge of and experience with contract types including IDIQ, cost-type, time-and-materials, and fixed-price contracts.
Knowledge of and experience handling complex contract requirements supporting mission needs, including innovative acquisition techniques, streamlining capabilities, source selection, high-risk milestone and schedule changes, best practices, and capturing customer feedback and lessons learned.
Excellent organizational skills, attention to detail, and ability to manage multiple priorities.
Strong communication skills for collaboration with internal and external stakeholders.
Must be a U.S. citizen and able to obtain and maintain the required clearance.
Candidates must undergo thorough pre-employment screening.

Nice To Haves

Recent contracting experience directly supporting CBP.
DAWIA Contracting Professional, FAC-C Professional, or equivalent certification.
Active CBP clearance.

Responsibilities

As directed by the CO, receive and distribute proposals to Business Managers and sub-CORs.
As directed by the CO, assist in preparing solicitations, task orders, delivery orders, and purchase orders.
As directed by the CO, assist in preparing modifications to task orders, delivery orders, and purchase orders.
As directed by the CO, review contractor notifications and requests for consent to subcontract.
Provide liaison support to CBP business management personnel.
As directed by the COR, assist in monitoring and tracking invoice payment schedules.
Process incoming invoices for COR review and approval, ensuring compliance with the Prompt Payment Act.
Support the COR in meetings with government and contractor personnel concerning invoicing issues and procedures.
Maintain task order, delivery order, and purchase order databases for modifications and award fees.
Assist the COR in receiving and forwarding deliverables to Configuration Management.
Assist the COR in preparing or coordinating the preparation and issuance of Deliverable Response Letters.
Assist the COR in preparing and coordinating contract and task order closeout, closeout reports, and supporting artifacts.
Monitor, track, and maintain pertinent contract files and correspondence.