Senior Contract Administrator (Construction)

Los Angeles County Metropolitan Transportation Authority • Los Angeles, CA

5d • Onsite

About The Position

Performs work to enable effective sourcing and contract administration and management in support of Metro's acquisition strategies.

Requirements

• A combination of education and/or experience that provides the required knowledge, skills, and abilities to perform the essential functions of the position.
• Bachelor's Degree in Economics, Business, Public Administration, or a related field
• Three years of relevant experience performing complex contract administration work
• A valid California Class C Driver License or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functions

Nice To Haves

• Master's Degree in a related field preferred
• Some positions in this class may require specialized experience in area of assignment
• Professional certification from National Contract Management Association (NCMA), American Production and Inventory Control Society (APICS), Institute for Supply Management (ISM), or equivalent preferred
• Experience conducting the procurement of new contracts and post award administration, including experience with heavy construction and/or environmental contracts.
• Experience conducting solicitation processes of Request for Proposal (RFP) and Invitation for Bid (IFB), including A/E (Architect-Engineer) solicitations.
• Experience performing cost/price analysis on bids and proposals.
• Experience analyzing and negotiating contract costs and terms.
• Experience delivering clear and concise oral and written communication to convey contract requirements.

Responsibilities

• Summarizes technical specifications for Request for Proposals (RFPs) and Invitation for Bids (IFBs); performs cost/price analyses on contractor proposals and bids
• Plans procurement processes and assists user departments with setting schedules
• Schedules advertising and announcement of RFPs and IFBs
• Holds pre-proposal and bid conferences to answer questions
• Leads proposal and bid evaluation teams; evaluates proposals and bids, including cost/price analysis
• Prepares award recommendations for management
• Attends various meetings, including pre-bid and post-bid debriefings
• Monitors contract compliance and negotiates amendments and/or change orders; establishes pricing/negotiation strategies
• Analyzes cost/price elements in contractor proposals, bids, amendments, or change orders
• Determines market effect on pricing
• Resolves problems and disagreements between contractors and user departments
• Converts purchase requisitions to Awards (Purchase Orders) in Metro's online system, including change orders and modifications
• Negotiates contract costs, terms, and conditions with vendors
• Prepares reports and correspondence
• Reviews and approves contractor invoices
• Assists new vendors with requirements of the procurement process
• Conducts closeout actions upon contract completion, such as final audit, payment, etc.
• Provides guidance and assistance to new or entry-level employees

Benefits

• Metro provides reasonable accommodation to enable individuals with disabilities to perform the essential functions
• Contributes to ensuring that the Equal Employment Opportunity (EEO) policies and programs of Metro are carried out
• Metro is an Equal Opportunity Employer and does not discriminate on the basis of race, color, creed, ancestry, national origin, gender, marital status, sexual orientation, religion, age, veteran status, or veteran status, or disability.
• Metro does not deny participation in the application process to anyone with prior justice system involvement, in line with Fair Chance hiring practices.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior