Senior CMMS Administrator

JLL•Columbus, OH

1d•$95,000 - $100,000•Remote

About The Position

The CMMS Maximo Administrator is responsible for managing, configuring, and optimizing the Computerized Maintenance Management System (CMMS) to support facility operations and maintenance activities across the global portfolio. This role ensures data integrity, system functionality, and user adoption while providing technical expertise, training, and analytical insights to maximize operational efficiency and support strategic decision-making.

Requirements

Bachelor's degree in Information Technology, Engineering, Facilities Management, or a related field, or equivalent combination of education and experience
Minimum 5 years of hands-on experience administering CMMS platforms such as IBM Maximo, SAP PM, Infor EAM, eMaint, or similar enterprise maintenance management systems
Demonstrated ability to work independently with little supervision and effectively deal with stressful situations.
Proficiency in SQL for data manipulation and reporting.
Proficiency in a range of information technology tools and platforms.
Excellent communication, organization, and problem-solving skills.
Self-motivated with a confident, energetic, and flexible approach to work.
Strong analytical capabilities with ability to interpret complex data and provide actionable recommendations.
Candidates must be authorized to work in the United States without sponsorship.

Nice To Haves

Prior experience with a CMMS system or asset management system preferred.
Knowledge of local occupational health and safety requirements, critical facilities, and vendor management for specialized services is advantageous.
Understanding basic technical aspects of property including mechanical, fire protection systems, and mechanical and electrical systems is advantageous.

Responsibilities

Manage user accounts, security profiles, and site access permissions.
Upload new site data, assets, schedules, and procedures as facilities come online.
Perform bulk asset uploads for new construction or inventory projects and decommission buildings as needed.
Develop and maintain accurate work order data across the portfolio.
Add equipment to PM plans with scheduled due dates per SLA requirements.
Support quality assurance reviews of work order accuracy (equipment, hours, types, closing codes, comments) and reconcile IoT asset management system with CMMS for data consistency.
Support work scheduling and assignment by managing work order creation, planning, updates, and closure in the system.
Collaborate with facilities teams to develop and maintain standardized critical equipment lists.
Add, update, and review site inspections to maintain compliance and operational standards.
Measure and publish KPI metrics to management.
Interpret data, troubleshoot processes, and provide recommendations based on findings to drive continuous improvement and operational excellence.
Provide end-user training and serve as liaison for problem-solving and escalation.
Manage daily administrative tasks for the CMMS team to ensure smooth operations and user satisfaction.