Senior Client Services Coordinator
About The Position
This position is an onsite role based out of our Woodbridge, NJ. office. You are a highly organized and client-focused professional who thrives in a fast-paced commercial real estate environment. Skilled at managing multiple priorities, coordinating transactions, and supporting marketing and business development initiatives, you bring strong attention to detail and exceptional communication skills. You excel at building relationships, managing deadlines, and leveraging technology to keep projects and transactions moving efficiently. Known for your proactive approach and commitment to service excellence, you enjoy being a trusted partner to clients, brokerage professionals, and internal stakeholders while delivering accurate, high-quality work in a collaborative team setting.
Requirements
- 3+ years of relevant experience.
- Bachelor’s degree preferably in Real Estate, Business, Marketing, or similar field.
- Willing to obtain Notary Status in NJ
- Ability to work under pressure, deal with multiple deadlines, effectively handles stressful situations, and work with minimal direction/supervision.
- Excellent communication (follow-through and follow-up) skills, and ability to meet commitments and deadlines
- Applicants must be currently authorized to work in the United States on a full-time basis. The employer will not sponsor applicants for work visas.
Responsibilities
- Coordinate multiple brokerage projects, transactions, and priorities while managing deadlines and key deliverables.
- Support transaction administration and due diligence processes, including deal tracking, documentation, commission agreements, invoicing, and transaction reporting.
- Execute marketing initiatives, including e-blasts, property marketing materials, presentations, proposals, and investor database management.
- Maintain property listing platforms and brokerage technology tools, including CoStar, LoopNet, Crexi, Colliers.com, DocuSign, RCM, and other business systems.
- Manage confidentiality agreements, transaction documentation, brokerage pipelines, and critical date tracking to ensure accuracy and compliance.
- Conduct market research, compile reports, and support business development efforts through market intelligence and competitive analysis.
- Coordinate property marketing activities, including photography, videography, signage, and vendor management.
- Process team expenses, coordinate travel arrangements, and provide overall administrative support to brokerage professionals.
- Plan and execute client events, meetings, and engagement activities, managing logistics, vendors, and communications.
- Serve as a key liaison between clients, attorneys, vendors, and internal teams to ensure seamless transaction execution and client service.
- Support receivership assignments through research, reporting, lease tracking, court-related documentation, notarizations, and market data analysis.
Benefits
- employer subsidized medical benefits including RX
- dental
- vision
- employer paid basic life/AD&D insurance
- short-term / long-term disability
- 401k plan, which includes an employer match
- 10 days of sick leave
- a minimum of 15-days vacation annually
- 10 paid holidays
- two personal flex days
- Twelve weeks (for birth parents) and 4 weeks (for non-birth parents, including adoptive/foster parents) for paid parental leave
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What This Job Offers
Job Type
Full-time
Career Level
Senior
