Senior Client Service Associate (Santa Barbara, CA)

Raymond James•Santa Barbara, CA

2d•Onsite

About The Position

Celebrating more than 60 years of rich history and recognition for service and excellence in the Financial Services industry, Raymond James is seeking a dynamic Client Service Associate who is a motivated, detail oriented and creative problem solver to join our growing team. This essential role helps to provide high quality/high touch critical administrative support to Financial Advisors, their prospective and existing clients and other branch staff team members. The ideal candidate will have effective communication skills across multiple platforms (phone, email, in-person, virtual), as well as the ability to organize, manage, and track multiple, detailed tasks and assignments with frequently changing priorities and deadlines in a fast-paced, task-oriented work environment. Come grow with us and see where a career at Raymond James could take you!

Requirements

Knowledge of Company’s working structure, policies, mission, and strategies.
Knowledge of General office practices, procedures, and methods.
Knowledge of Investment concepts, practices and procedures used in the securities industry.
Knowledge of Financial markets, products and industry regulations.
Skill in Client Relationship Management (CRM) software, or similar contact management software.
Skill in Excel, including developing spreadsheets as needed and for ongoing reporting.
Skill in Effective communication across multiple client interactive platforms (in-person, virtual, phone and mail)
Ability to Operate standard office equipment and using required software applications to produce correspondence, reports, electronic communication, spreadsheets, and databases.
Ability to Analyze and research account information.
Ability to Organize, manage, and track multiple, detailed tasks and assignments with. frequently changing priorities and deadlines in a fast-paced, task-oriented work environment.
Ability to Identify time sensitive items and assess competing priorities.
Ability to Take initiative and proactively follow up on submitted items to ensure completion; resolve errors, questions or concerns.
Ability to Handle stressful situations and provide a high level of customer service in a calm and professional manner.
Ability to Analyze problems and establish solutions in a fast paced environment.
Ability to Use mathematics sufficient to process account and transaction information.
Ability to Use appropriate interpersonal styles and communicate effectively, both orally and in writing, with all organizational levels, in person and virtually.
Ability to Work both independently and as part of a cohesive team.
Ability to Provide a high level of customer service.
High School Diploma or equivalent and a minimum of three (3) years financial services industry experience, or an equivalent combination of experience, education, and/or training as approved by Human Resources.

Responsibilities

Services a high volume of daily interactions, including basic inquiries and scheduling of meetings, with prospective and existing clients on the phone, in-person, virtually and through mailings.
Works both independently and within a dynamic team environment to provide crucial support to the financial advisors and branch office.
Opens new client accounts, researches client and security information and tracks daily contacts for team using internal databases and other technologies.
With a high level of organization and attention to detail, processes documents for insurance purchases, review close outs, distributions and Roth IRA conversions, as well as maintenance of 529 accounts for clients and college payments.
Prepares various business summary reports and client-specific reporting as needed for review by the financial advisor.
Oversees the process of outside account reporting, securities litigation submissions and renewing of insurance and state securities licenses.
For proper maintenance and to meet firm and industry requirements, ensures client paperwork and documentation is accurate and correct prior to submission and processing. Follows up to ensure accurate completion.
Prepares letters, forms and reports to assist with servicing existing clients and prospecting for new clients.
Creates and maintains records and files utilizing Client Relationship Management (CRM) software.
Assists Financial Advisors with marketing efforts including brochures, team website updates and posting of LinkedIn articles.
May enter orders at the direction of the Financial Advisor.
Actively engages in available training/cross-training and educational and/or professional development opportunities to remain current on firm and industry policies and procedures.
Performs other duties and responsibilities as assigned.