Senior Clerk Typist

Orchard Park Central School District•West Seneca, NY

About The Position

This position is part of the NY HELPS Program, which means there is no civil service examination required for its duration. Candidates must meet the minimum civil service qualifications for a NY HELPS appointment. This includes graduating from high school or possessing a high school equivalency diploma, having completed a typing course (or having equivalent experience), and possessing one year of office clerical experience. Substitutions for the typing course and experience are available through relevant secretarial courses or additional clerical experience. Part-time and volunteer experience will be pro-rated. The role involves a variety of clerical tasks including typing various documents, reviewing reports for accuracy, filing, data entry, preparing payrolls, composing correspondence, operating office machines, and utilizing computer systems for assigned tasks.

Requirements

Graduation from high school or possession of a high school equivalency diploma.
Completion of a course in typing.
One (1) year of office clerical experience.

Nice To Haves

One year of office clerical experience, which included typing, may be substituted for the required typing course.
Completion of a one (1) year or longer post high school secretarial course, which included typing, may be substituted for the required experience.
Additional office clerical experience which included typing, may be substituted for the required experience.
Additional office clerical experience which included typing, beyond the one year requirement, may be substituted for high school on a year- for- year basis.
Verifiable part-time and/or volunteer experience will be pro-rated toward meeting full-time experience requirements.
Ability to prepare and revise excel spreadsheets.
General database processing and data entry.
Prepare mail merges, coordinate e-mail blasts and e-newsletters to send out.
Transcribes material from Dictaphone cylinders and belts.
Collects and maintains records of fees collected by department.
Operates an alpha-numeric keyboard to transcribe data directly to a computer.
Maintains records of petty cash fund.
Utilizes enhanced computer systems and equipment in the completion of assigned clerical tasks.

Responsibilities

Types accounting and financial statements, payrolls, statistical tabulations and data, for letters, memoranda, vouchers, reports, requisitions and other material.
Reviews accounts, reports and other documents for completeness, accuracy and conformity with established procedures.
Indexes and files documents and correspondence.
Searches, locates, and records papers and documents.
Assembles a variety of data from office records for incorporation into various reports.
Prepares payrolls and maintains time cards.
Composes and types routine correspondence.
Assists in proofreading prepared documents.
Answers telephone, email or written correspondences, gives routine information to the public and makes appointments for superior.
Operates an adding machine, calculator or other office machines.
Ability to prepare and revise excel spreadsheets.
General database processing and data entry.
Prepare mail merges, coordinate e-mail blasts and e-newsletters to send out.
Transcribes material from Dictaphone cylinders and belts.
Collects and maintains records of fees collected by department.
Operates an alpha-numeric keyboard to transcribe data directly to a computer.
Maintains records of petty cash fund.
Utilizes enhanced computer systems and equipment in the completion of assigned clerical tasks.