Senior Business Manager - Police

City of North Port•North Port, FL

About The Position

The Police Senior Business Manager oversees the daily operations of the Business Division and provides director to Executive Staff, including accounting, financial and legal operations of the Police Department. This position will continually assess the financial objectives and goals of the police department and will provide strategies to improve budget and operational performance. This position reports to the Finance Director.

Requirements

Knowledge of accounting principles, practices and procedures and ability to effectively apply such knowledge.
Skill in leadership and management, to include team building and motivational skills.
Skill in the use of small office equipment, including copy machines and multi-line telephone systems.
Skill in use of computers for data entry, word processing and accounting purposes.
Ability to analyze financial reports and to prepare, present and implement complex financial reports, statements and department budget.
Ability to effectively supervise administrative staff.
Ability to effectively communicate (written and oral) and to understand, interpret and carry out instructions.
Ability to establish and maintain effective working relationships and to communicate with other City employees, city departments and outside agencies.
Ability to effectively present information and respond to questions from groups of managers, customers, and the general public.
Ability to perform basic mathematical calculations and draw logical conclusions.
Ability to use computer software programs such as Microsoft Excel, Access, PowerPoint, Word and the City’s computer systems.
Ability to research and prepare documents and reports, compose letters, and memoranda.
Ability to make decisions in accordance with departmental rules, regulations and policy.
Ability to organize, prioritize, and manage daily work assignments, special assignments and ensure task completion.
Bachelor’s degree in Public Administration, Business Administration, or a related field required.
Four (4) years of professional accounting or municipal government experience, preferably in the field of government accounting in a regulatory environment, including three (3) years in an administrative and supervisory capacity.
Possession of or ability to obtain a valid Florida driver’s license by date of hire.
Will be required to submit to a State and National Criminal Background Investigation.

Nice To Haves

Master's degree is preferred.
A Certified Public Accountant (CPA) or Certified Government Finance Officer (CGFO) is preferred.
A comparable amount of relevant training, education and/or experience may be substituted for the above qualifications.

Responsibilities

Oversees preparation of the police department budget reports, plans, and projections.
Oversees preparation and control of annual operating and capital improvement budgets by compiling and analyzing financial data in cooperation with the finance department.
Overseas preparation of schedule and cost information and budget related documents.
Analyzes current and anticipated revenue expenditures, continuing costs, and other relevant data.
Analyzes and evaluates short and long range departmental operational, and capital budgetary requests.
Performs professional accounting and financial analysis on all business aspects of the Police Department.
Conducts cost analysis and budget impact studies and surveys.
Overseas preparation of multi-year budgets and projections.
Consults with and assists command staff in the formulation, analysis, review, and control of individual Bureau budgets.
Coordinates work schedules of employees under his or her direction to assure deadlines are met and prompt and efficient internal and external services are provided.
Directs plans organizes manages and supervises all activities of personnel involved in the business division.
Acts as a liaison between the business division and external business partners.
Performs annual review of contracts and memorandums of understanding.
Configures and oversees the financial aspect of projects.
Oversees all Legal requests for the police department to review and obtain proper interpretations of the laws, rules and regulations affecting department functions, grant requirements and development.
Oversees the financial aspect of dedicated assets.
Coordinates responses for public records requests relating to the police department.
Performs advanced administrative/professional support functions; work involves initiative and independent judgment in resolving general to complex accounting/purchasing problems and discrepancies.
Oversees preparation and audits various FEMA documentation and serves as the police department liaison with internal and aternal agencies to ensure maximum potential reimbursement for applicable incidents.
Designs and develops accounting forms, controls, systems and procedures to promote more effective and efficient operations within the police department.
Participates in the selection, promotion, appraisal and discipline of Business Division personnel.
Oversees, manages and reports Collective Bargaining Agreement (CBA) payroll changes and consults with Executive Staff on recommended contract changes.
Oversees grant opportunities and grant management pertaining to police department projects.
Manages the training of all personnel involved in the areas of responsibility.
Oversees preparation of Standard Operating Procedures.
Oversees preparation of comprehensive annual operational budget and a give-year capital improvement projects budget for the Administration Bureau.
Monitors and controls accounting and expenditure for bureaus to assure compliance with established and projected budget(s), i.e., records management, purchase requisitions, inventory, and equipment maintenance.
Responsible for maintaining daily work hours, time off requests in the ExecuTime program, to include approving hours bi-weekly in a timely manner.