Senior Business Manager - Pharmacy Systems, Outcomes & Policy, Retzky College of Pharmacy

University of Illinois Chicago•Chicago, IL

3d•Hybrid

About The Position

Under administrative direction, performs professional-level business and administrative functions supporting departmental operations. Responsibilities include financial and budget administration, human resources and payroll transactions, sponsored research and grant administration, departmental operations, data analysis, and coordination of departmental programs and activities.

Requirements

Bachelor’s degree in accountancy, business administration, management, or a closely related field.
Three (3) years (36 months) of work experience in accounting, business administration, fiscal management, or closely related experience.
A combination of such education and/or work experience above totaling three (3) years (36 months), as measured by the following conversion table or its proportional equivalent: 30 semester hours equals one (1) year (12 months) 60 semester hours or an Associate’s Degree equals eighteen months (18 months) 90 semester hours equals two (2) years (24 months)
Two (2) years (24 months) of work experience in accounting, business administration, financial operations, fiscal management, or closely related experience, including one (1) year (12 months) of which is at a supervisory or administrative level.
A Master’s Degree in an area consistent with the duties of the position may be substituted for one (1) year (12 months) of work experience.

Nice To Haves

Experience in higher education or a similarly complex organization
Budget administration and financial reporting
Sponsored research or grant administration
HR/payroll or recruitment processes
Proficiency with Microsoft Excel
Strong organizational, analytical, written communication, and problem-solving skills.

Responsibilities

Provides professional business and administrative support to the Department Head, faculty, and Director of Administrative Operations.
Assists with departmental financial administration, including budget monitoring and reconciliation, financial reporting and analysis, expenditure review, purchasing and procurement, travel arrangements and reimbursements, and related business processes.
Serves as a resource to faculty and staff regarding departmental and University business procedures.
Initiates, reviews, coordinates, and routes human resources and payroll transactions and related processes. Responsibilities include employment and appointment transactions, payroll administration and problem resolution, recruitment and search processes, search waivers, job descriptions, and other assigned HR administrative functions.
Serves as a departmental resource regarding established HR and payroll procedures.
Assists faculty members and principal investigators with the administrative preparation and submission of sponsored research proposals, including development and review of grant and contract budgets and coordination of required proposal documentation.
Assists with planning, coordinating, and monitoring research administration activities and departmental procedures designed to support compliance with applicable University, sponsor, grant, and contract requirements.
Coordinates with principal investigators, departmental leadership, and appropriate University offices on sponsored research administrative matters.
Coordinates general departmental operations and administrative activities, including supplies and departmental resources, records and report processing, facilities coordination, office and conference room equipment, meeting arrangements, calendars, directories, and other operational needs.
Coordinates with faculty, staff, and University units to support effective day-to-day departmental operations.
Compiles, analyzes, evaluates, and summarizes financial, human resources, research administration, and operational data and information.
Prepares reports and other materials to support departmental decision-making.
Assists the Director, Department Head, and other senior staff in developing and implementing departmental policies, procedures, and operational improvements.
Represents and coordinates working relationships of PSOP on appropriate committees and serves as a liaison with University units and other stakeholders.
Serves as a resource and referral point for departmental programs and coordinates administrative logistics for department activities, including seminars, recruitment activities, meetings, and special events.
Perform other related duties and participate in special projects as assigned.