Senior Business Coordinator - Visiting Education

University of Texas Medical Branch (UTMB) • Galveston, TX

5d

About The Position

To manage, coordinate, and directly support the administrative and business management and/or staff activities within a Process/Department. Ability to think & act on own initiative in providing process management of financial, human resource, and administrative support functions.

Requirements

• Bachelor's degree or equivalent and two (2) years of office-related experience.

Nice To Haves

• Familiar with using computers and computer systems (including hardware and software) to enter data or process information.
• Experience with customer service to meet quality and satisfaction goals.

Responsibilities

• Coordinate with internal departments to ensure programs are registered accurately and fully.
• Review program activities to ensure alignment with Visiting Education guidelines and UTMB policies/regulations.
• Schedule and organize pre-visit meetings or calls to discuss program specifics.
• Manage the registration process for visitors, including collecting necessary information and documentation, per the hosting department’s needs.
• Ensure compliance with UTMB policies and procedures for visitor access.
• Collect feedback from visitors and internal departments to assess the program's success. And analyze feedback to identify areas for improvement and implement changes as needed.
• Maintain accurate records of all program participants and activities.
• Ensure programs are established with the channels to market the program to potential participants.
• Provide training to staff on compliance requirements and best practices.
• Stay updated on regulatory changes and ensure programs are adjusted accordingly.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior