Senior Budget Administrator - Clinical Trials
About The Position
The Senior Budget Administrator coordinates and oversees the development of coverage analyses and budgets for industry-sponsored and non-industry-sponsored clinical trials. The role works with third-party vendors as needed, negotiates budgets with clinical trial sponsors, tracks relevant data, provides finalized documentation to contracting and Revenue Integrity teams, and enters, maintains, or reviews financial data from finalized trial agreements and budgets in the OnCore Clinical Trial Management System (CTMS). The position provides day-to-day administrative support to Principal Investigators and clinical research staff and other stakeholders on budget development issues, including budget estimates and qualifying trial assessments. It helps ensure incremental clinical research costs are covered according to institutional policies and guidelines and applies clinical research billing compliance expertise related to applicable payers. The role contributes to the development and refinement of administrative infrastructure for financial activity associated with corporate sponsorship and non-industry clinical trial submissions. It serves as a contact and source of guidance for Budget Analysts, Coverage Analysts, and other new or junior staff, assisting with questions and task prioritization and potentially providing training, onboarding, mentorship, and supervision. It supports study start-up quality and may conduct quality reviews or audits of coverage analyses, budgets, clinical trial agreements, and OnCore financial data.
Requirements
- Bachelor’s degree or equivalent combination of education and experience.
- Six years of dedicated experience in oncology clinical research budget development and negotiation and/or coverage analysis development.
- Experience in research administration, a Contract Research Organization, the pharmaceutical or biotechnology industry, an academic medical center, or a clinical practice arena.
- Experience with HCPCS and CPT codes.
- Experience with Medicare regulations, guidelines, and policies.
Nice To Haves
- PharmD, Bachelor of Science in Nursing, or a master’s degree in a health-related field.
Responsibilities
- Coordinate with relevant groups to draft, finalize, and obtain approval of coverage analyses and budgets while tracking data metrics.
- Review coding and charge determinations with the Principal Investigator and study team.
- Enter or review financial data in OnCore and initiate sign-off of the OnCore calendar and financial console.
- Assess projects to confirm funding sources and negotiate consistently with institutional guidelines.
- Analyze existing budgets to establish precedent pricing and improve budget development techniques.
- Compare projects by factors such as study phase and disease type to ensure appropriate costing.
- Analyze protocols, letters of intent, synopses, and other sponsor, committee, or study-team materials to determine coverage analysis or budget needs and priorities in coordination with department leadership.
- Work with sponsor officials to resolve budget changes, patient accrual target changes, requests for additional funding, and cost disputes.
- Compile non-detailed budget estimates using internal estimation tools when appropriate; work with third-party vendors when detailed estimates are required.
- Periodically review study files for administrative quality, compliance, and consistency across clinical trials.
- Review protocol amendments for budget-affecting revisions and update budgets or reprioritize development with a third-party vendor as needed.
- Provide administrative support to investigators, clinical research staff, departmental business directors, and other stakeholders on budget development issues.
- Track relevant data and provide finalized documentation to contracting and Revenue Integrity teams.
- Guide new and junior Budget Analysts and Coverage Analysts, help prioritize tasks, and potentially provide training, onboarding, mentorship, and supervision.
- Conduct quality reviews or audits of clinical trial coverage analyses, budgets, agreements, and financial data in OnCore as needed.
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What This Job Offers
Job Type
Full-time
Career Level
Senior
