Senior Billing Specialist

French & Parrello•Wall Township, NJ

14h•Onsite

About The Position

French & Parrello Associates (FPA) is seeking a Senior Billing Specialist for our Accounting Department in Wall, NJ. This role involves preparing, reviewing, and processing high-volume monthly project billings for public-sector engineering projects. The specialist will interpret and apply public contracts, task orders, amendments, and fee schedules to ensure accuracy and compliance. Key duties include setting up projects in the accounting system, monitoring project budgets and balances, performing reconciliations, and resolving discrepancies. The position requires close coordination with Project Managers to address billing questions, contract issues, and client inquiries. Additionally, the role involves preparing ad hoc reports, entering and reviewing project expenses and billing data weekly, and supporting accounts receivable collection efforts. Maintaining accurate billing records for audits and agency reviews, and identifying opportunities for process improvements are also essential functions.

Requirements

5+ years of experience in high-volume project billing within the engineering or AEC industry
Proven experience reading, interpreting, and applying public-sector contracts
Direct billing experience with New Jersey counties, preferably Monmouth and Middlesex Counties
Experience billing projects for NJDOT and NJTPA
Associate’s or Bachelor’s degree in Accounting or related field
Strong organizational skills with exceptional attention to detail
Ability to think critically, solve problems, and work independently
Proven ability to multitask in a fast-paced, deadline-driven environment
Strong written, verbal, and interpersonal communication skills
Excellent time management and prioritization skills
Prior experience supporting transportation or infrastructure projects
Familiarity with public agency audit requirements and billing documentation standards
Experience mentoring or supporting junior billing staff

Nice To Haves

Experience with Deltek VantagePoint is highly preferred

Responsibilities

Prepare, review, and process high-volume monthly project billings for public-sector engineering projects
Interpret and apply public contracts, task orders, amendments, and fee schedules to ensure accuracy and compliance
Set up projects in the accounting system in accordance with contractual terms, billing rates, and authorization limits
Monitor project budgets and contract balances to support accurate billing
Perform monthly project budget reconciliations and resolve discrepancies as needed
Coordinate closely with Project Managers to research and resolve billing questions, contract issues, and client inquiries
Prepare and assist with ad hoc billing and project-related reports
Enter and review project expenses and billing data on a weekly basis
Support accounts receivable collection efforts by responding to invoice questions and providing backup documentation
Maintain complete and accurate billing records to support audits and agency reviews
Identify opportunities to improve billing processes and internal controls