Sr Benefits Specialist

Flexcar • El Monte, CA

23h

About The Position

Flexcar is seeking a highly organized and detail-oriented Senior Benefits Specialist to join its Human Resources team. This role owns the administration of employee benefits programs, including health, dental, vision, ancillary insurance, retirement, FSA, commuter, family and medical leave, wellness, and other internal offerings. The specialist ensures regulatory compliance and provides exceptional service to employees.

The role manages enrollment and employee benefits inquiries; maintains accurate HRIS records; coordinates with vendors, brokers, carriers, and Finance; oversees vendor data feeds and monthly billing reconciliation; and supports benefits communications, informational sessions, audits, and open enrollment. The specialist also analyzes benefits data, monitors costs, assists with budget planning, and coordinates leave programs while staying current on relevant regulations and industry trends.

Requirements

• 4–6 years of experience in benefits administration.
• Experience with HRIS systems; Rippling is specified.
• In-depth understanding of benefits regulations and compliance, including ERISA, ACA, and HIPAA.
• Experience with monthly billing reconciliation and benefits plan management.
• Strong organizational skills and attention to detail.
• Excellent communication skills and the ability to explain complex benefits information clearly.
• Ability to handle sensitive and confidential information professionally.
• Proficiency in Microsoft Office Suite, including Word, SharePoint, and PowerPoint.
• Advanced Excel skills.

Nice To Haves

• Bachelor’s degree in Human Resources, Business Administration, or a related field (preferred).

Responsibilities

• Administer employee benefits programs, including health, dental, vision, ancillary insurance, retirement, FSA, commuter, family and medical leave, wellness, and other internal offerings.
• Manage benefits enrollment for new hires, open enrollment, and qualifying life events.
• Serve as the primary contact for employee benefits inquiries and provide clear, accurate information.
• Ensure compliance with applicable federal, state, and local regulations, including ERISA, ACA, PWFA, HIPAA, and COBRA.
• Maintain accurate benefits elections and employee-change records in the HRIS.
• Monitor benefits costs and assist with budget planning.
• Collaborate with external vendors, brokers, and insurance carriers to resolve benefits-related issues.
• Manage EDI and file-transfer setup and monitoring for direct vendor feeds.
• Reconcile monthly benefits vendor billing statements and identify and resolve discrepancies between invoices and internal records.
• Coordinate with Finance to ensure timely processing of benefits-related invoices.
• Maintain records of billing discrepancies and adjustments.
• Assist with creating and communicating benefits materials for employees.
• Schedule and host employee benefits informational sessions.
• Analyze benefits data to identify trends and opportunities to improve program offerings.
• Support benefits audits and open enrollment activities.
• Stay informed about benefits regulations, laws, and industry trends.
• Coordinate and manage leaves of absence, including short-term disability, long-term disability, and Paid Family and Medical Leave.
• Ensure compliance with federal and state leave laws, including FMLA, PWFA, and ADA.

Benefits

• Flexible PTO policy.
• 401(k) plan with company match from day one.
• Day-one medical, dental, and vision coverage described as excellent and low-cost.
• Discounted employee rate on Flexcar products and no annual membership fee.
• Weekly pay.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: No Education Listed