Sr Benefits Specialist

Flexcar • El Monte, CA

2d • $85,000 - $118,000

About The Position

Flexcar is seeking a highly organized and detail-oriented Senior Benefits Specialist to join its Human Resources team. The role owns administration of employee benefits programs, including health, dental, vision, ancillary insurance, retirement, FSA, commuter, family and medical leave, wellness programs, and other internal offerings. The specialist ensures regulatory compliance and provides employees with responsive, accurate benefits support while managing complex tasks precisely and efficiently.

The position administers enrollment, maintains benefits records in the HRIS, works with vendors and internal finance partners, reconciles billing, supports audits and open enrollment, and communicates benefits information to employees. It also coordinates leave-of-absence programs and monitors relevant regulations and industry trends. The role is based in El Monte or San Jose, California, and is full-time, exempt, with a listed salary of $85,000–$118,000+ and benefits from day one.

Requirements

• 4–6 years of experience in benefits administration.
• Experience with HRIS systems; Rippling is specified.
• In-depth understanding of benefits regulations and compliance, including ERISA, ACA, and HIPAA.
• Experience with monthly billing reconciliation and benefits plan management.
• Strong organizational skills and attention to detail.
• Excellent communication skills, including the ability to explain complex benefits information clearly.
• Ability to handle sensitive and confidential information professionally.
• Proficiency in Microsoft Office Suite, including Word, SharePoint, and PowerPoint.
• Advanced Excel skills.

Nice To Haves

• Bachelor’s degree in Human Resources, Business Administration, or a related field (preferred).

Responsibilities

• Administer employee benefits programs, including health, dental, vision, ancillary insurance, retirement, FSA, commuter, family and medical leave, wellness programs, and other internal offerings.
• Manage benefits enrollment for new hires, open enrollment, and qualifying life events.
• Serve as the primary contact for employee benefits inquiries and provide clear, accurate information.
• Ensure compliance with federal, state, and local regulations, including ERISA, ACA, PWFA, HIPAA, and COBRA.
• Maintain accurate HRIS records for benefits elections and employee changes.
• Monitor benefits costs and assist with budget planning.
• Collaborate with external vendors, brokers, and insurance carriers to resolve benefits-related issues.
• Manage EDI and file-transfer setup and monitoring for direct vendor feeds.
• Reconcile monthly benefits vendor billing statements and identify discrepancies between invoices and internal records.
• Coordinate with finance to ensure timely processing of benefits-related invoices.
• Maintain records of billing discrepancies and adjustments.
• Assist in creating and communicating benefits materials for employees.
• Schedule and host benefits informational sessions.
• Analyze benefits data to identify trends and opportunities to improve program offerings.
• Support benefits audits and open enrollment activities.
• Stay informed about benefits regulations, laws, and industry trends to ensure compliance.
• Coordinate and manage leave-of-absence programs, including short-term disability, long-term disability, and Paid Family and Medical Leave (PFML).
• Ensure compliance with federal and state leave laws, including FMLA, PWFA, and ADA.

Benefits

• Flexible PTO policy.
• 401(k) plan with company match from day one.
• Day-one medical, dental, and vision coverage described as excellent and low-cost.
• Discounted employee rate on Flexcar products and no annual membership fee.
• Weekly pay.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: No Education Listed