Senior Associate, Recruiting Operations

PUBLICIS GROUPE•Chicago, IL

33d

About The Position

As a key member of Recruiting Operations team, you will play an integral role in supporting and executing our recruiting strategy. While it's not mandatory to have Recruiting/Recruiting Ops experience, we are looking for someone who is hungry to learn and grow in the talent world. You are a team player, have strong attention to detail and critical thinking skills, are comfortable working with people across levels and teams, have a roll-up-your sleeves mentality and you thrive in a face-paced setting.

Requirements

Four year degree.
3-5 years of professional work experience in a fast paced, highly dynamic environment.
Excellent verbal and written communication skills.
Strong time management and organizational skills.
Ability to build strong relationships and work effectively with a wide range of personalities and work styles.
A track record of personal accountability, strong work ethic and proven organizational skills with attention to detail.
Strong critical, strategic and creative problem-solving skills.
High-energy, a positive attitude, hungry to learn and grow and an adaptable team player.
Proficiency in Excel, PowerPoint, Word, and MS Office.

Nice To Haves

Agency experience desired.
Familiarity with prompt-based interaction and commonly used generative AI tools (e.g., ChatGPT, Google Gemini, DALL·E, Midjourney) is a plus, especially for tasks like ideation, research, or content generation.

Responsibilities

Support and guide the Recruiting team in navigating core systems, including the applicant tracking system and LinkedIn, helping them overcome challenges and implement process improvements.
Oversee the national execution of the campus internship program, including recruitment efforts, in-office events, and tracking program progress.
Lead Recruiting Team Office Hours to create a sense of community, communicate process updates, and address questions.
Establish and maintain checks and balances to ensure core processes are executed with accuracy and all essential documentation is securely and consistently captured.
Manage employee transfers across entities, ensuring all stakeholders are informed, required documentation is completed, and onboarding is executed seamlessly.
Partner with the Recruiting and Recruiter Operations Leads to bring innovative ideas and tactics to life through external branding, events and marketing campaigns.