Senior Associate, Payroll Analyst

L3HHCM20•Richmond, VA

7d•$54,000 - $114,500•Remote

About The Position

Detail‑oriented and proactive Payroll Analyst with a strong emphasis on payroll tax compliance. This role supports multi‑jurisdiction payroll tax activities, ensures accurate withholding and reporting, and assists in resolving agency notices across federal, state, and local levels. Ideal candidates thrive in a fast‑paced environment, demonstrate strong analytical and problem‑solving abilities, and take ownership of maintaining payroll tax accuracy and regulatory compliance. The position collaborates with cross‑functional teams, supports tax filings, and contributes to continuous improvement of payroll tax processes. This role plays a key part in minimizing tax risk, ensuring accurate employee taxation, and supporting the organization’s compliance standards.

Requirements

Bachelor’s degree with 2 years minimum prior of relevant work experience or equivalent combination of education and work experience.
Graduate Degree or equivalent with 0 to 2 years of prior related experience.
In lieu of a degree, minimum of 6 years of prior related experience.

Nice To Haves

3–5 years of hands‑on payroll experience, including multi‑state processing for a mid‑ to large‑sized employer.
Strong working knowledge of payroll tax regulations and experience responding to federal, state, and local agency correspondence.
Familiarity with quarterly and annual tax filings (e.g., Forms 941, W‑2, W‑3) and reconciliation processes.
Experience with payroll tax systems or platforms such as SmartCompliance, MasterTax, ADP Tax, or similar tools.
Proficiency with payroll systems (e.g., PeopleSoft, ADP, Workday, UKG, Paylocity).
Advanced Excel skills and exceptional attention to detail.
Strong analytical and critical‑thinking abilities, with the ability to interpret data trends and investigate discrepancies.
Demonstrated ability to manage multiple deadlines and work independently with minimal supervision.
Understanding of multi‑state taxation, SUI, SIT, local taxes, and tax‑related regulatory standards.
Effective communication skills for collaborating with internal teams, vendors, and government agencies.
High level of reliability, discretion, and professionalism when working with sensitive payroll data.
Commitment to maintaining accuracy in all tax calculations, filings, and financial records.
FPC or CPP certification preferred, but not required.

Responsibilities

Lead the preparation, validation, and support of payroll tax filings across federal, state, and local jurisdictions.
Research, analyze, and resolve payroll tax notices, ensuring timely responses and accurate corrections.
Review payroll tax data for accuracy, identify discrepancies, and coordinate with internal teams and third‑party providers to ensure compliance.
Conduct routine audits of employee tax records, work locations, and tax configurations to maintain payroll system accuracy.
Monitor changes in tax regulations and support the implementation of required updates within payroll systems.
Partner with cross‑functional teams to enhance payroll tax processes, drive efficiency, and strengthen internal controls.
Provide detailed documentation, reporting, and support during internal and external payroll tax audits.
Ensure proper tax setup, withholding, and compliance for employees across multiple jurisdictions.
Maintain awareness of nexus rules, wage limits, reciprocity agreements, and other regulatory requirements impacting multi-state payroll.