Senior Associate, Paralegal

The OCC • Chicago, IL

1d • Hybrid

About The Position

The Senior Associate, Corporate Secretary Paralegal will work with the Office of the Corporate Secretary of the OCC under the supervision of licensed attorneys. The Paralegal will assist the Office of the Corporate Secretary in administrative functions necessary to ensure that OCC’s Board and internal governance frameworks meet appropriate regulatory requirements, comply with Delaware corporate law, and fit the needs of the Corporation and its directors. The Paralegal will support the Office of the Corporate Secretary in ensuring that the Board of Directors understands and carries out its fiduciary and regulatory duties. A successful candidate will demonstrate a strong attention to detail and understand general concepts of corporate governance.

Requirements

• Must be able to work as part of a team in a capacity with strict privacy and confidentiality requirements both inside and outside the Corporation.
• Strong time management and organization skills.
• Excellent interpersonal and communication skills.
• Strong analytical and problem-solving skills.
• Detail-oriented, flexible, and creative.
• Experience with Microsoft Office systems, Adobe, Oracle, and ServiceNow.

Nice To Haves

• Working familiarity with Delaware corporate law preferred.
• Experience in corporate governance with a regulated entity, particularly a self-regulatory organization with the U.S. Securities and Exchange Commission, preferred.
• Experience with Board portal systems preferred.
• At least two years’ experience in corporate secretary or corporate governance role preferred.
• Paralegal certificate and/or large law firm experience preferred.

Responsibilities

• Provide confidential functions to the Corporate Secretary, CEO, and Senior Management by producing a variety of documents such as correspondence, meeting minutes, agendas, and Board resolutions
• Assist with the review of all Board of Directors and Committee materials prior to Board and Committee meetings including proofreading and cite checking
• Help ensure that the Board of Director and Committee meeting material review process for executive officers is conducted in an efficient and expedient manner
• Update and maintain records of Board of Director and Committee meetings, including those in which confidential executive session minutes have been taken, and draft appropriate resolutions
• Draft minutes for internal governance groups for review by the Corporate Secretary
• Prepare for the Corporation’s Annual Stockholders’ meeting
• Perform internet and legal research, as necessary
• Perform administrative functions for the Office of the Corporate Secretary including the following: Track and ensure compliance with internal governance functions; Develop, maintain, and revise Board and Committee agendas consistent with corporate requirements in charters, corporate governance principles, and By-Laws; Update and maintain of materials for the annual director self-evaluations; Prepare director skill matrices; Prepare and maintain written stockholder consents; Assist with onboarding of new directors, including updating director orientation materials, and maintaining a list and preparing a record of receipt of new director candidate documentation; Coordinate and maintain information received from directors on an ongoing basis; Update and maintain electronic corporate files, databases, email and directories; Utilize desktop publishing applications where required; and Perform other duties as required.

Benefits

• A hybrid work environment, up to 2 days per week of remote work
• Tuition Reimbursement to support your continued education
• Student Loan Repayment Assistance
• Technology Stipend allowing you to use the device of your choice to connect to our network while working remotely
• Generous PTO and Parental leave
• 401k Employer Match
• Competitive health benefits including medical, dental and vision
• Discretionary bonus

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level