Senior Associate, Future of Aging

MILKEN INSTITUTE•Washington, DC

5d•Hybrid

About The Position

This position reports to the Director, Financial Longevity, in Washington, DC, and will support team members and initiatives across the entire group by leveraging our core capabilities in project management, logistics and operations support, preparation and support for convenings, and research. The Senior Associate will be an immediate team contributor on the Milken Institute platform events.

Requirements

Bachelor's degree required
3-5 years of experience related to aging, public health, financial security and/or health or economic policy and management
Proven and effective project management skillset
Proactive, highly organized, detail-oriented, and hard-working professional
Multitasker able to handle complex projects in a fast-paced environment requiring effective prioritization and prompt response to internal and external communications
Motivated self-starter displaying high productivity and follow-through
Team-oriented individual who seeks out tasks when work is completed
Passion for aging issues and their intersection with health, policy, finance, and technology
Proficient in Microsoft 365 (Word, Excel, Outlook, PowerPoint), project management software, and Salesforce (desired)

Responsibilities

Provide logistical support for the Future of Aging team events that engage key external thought leaders, including identification of potential attendees and presenters, outreach, background research on related content, and preparation of custom itineraries.
Interface with the Institute’s Global Programming and Events staff to ensure smooth execution of speaker outreach, onboarding, system tracking, and experience.
Support the Future of Aging with audience building, invitation and attendance management, itineraries, meeting scheduling, and follow-up communications.
Organize all logistics related to DC-based roundtable convenings, including materials preparation, catering, A/V, participant communication, and follow-up.
Conduct detailed project planning, management, and tracking for multiple long-term projects focused on healthy longevity and financial well-being, including scheduling and maintaining a robust set of expert interviews, ensuring timely communication and follow-up, creating project management schedules, and tracking to keep program deliverables on schedule.
Support operations related to project-sponsored roundtable convenings in Washington, DC.
Carry out requested administrative activities to facilitate day-to-day operations, including travel planning, expense report preparation, calendar management, notetaking at meetings, copyediting, preparing agendas and materials for roundtable convenings.
Support the management of the weekly team agenda and business development pipeline, including AirTable, Salesforce, Toggl, and Concur.
Support Future of Aging with programmatic and administrative responsibilities, including project tracking, scheduling, preparing external communications, including drafting emails and other correspondence, creating PowerPoint decks and other visuals, and managing spreadsheets and other reporting.
Provide logistical support for Future of Aging to engage key external thought leaders, including identification of experts, outreach, and background research on related content.
Conduct desktop research, participate in qualitative research processes including scheduling and tracking key opinion leader interviews, and synthesizing information to support the drafting of reports, issue briefs, collateral material, and other written communications.
Ensure that all reports, issue briefs, and articles are complete, managing citations following Milken Institute standards, and working closely with Future of Aging’s marketing and communications liaison to ensure materials are reviewed by relevant internal and external stakeholders.
Manage Future of Aging portfolio data within the Milken Institute’s existing systems (Salesforce, Sharepoint, etc.) and project management software.
Other duties as assigned