Senior Associate, Events Management

The Rockefeller Foundation•New York, NY

8d•Hybrid

About The Position

The Senior Associate, Events Management, supports the Connected Leaders Platform (CLP) by planning and executing high-profile events in New York, Washington, DC, and occasional off-site venues. Reporting to the Director of Events Management, this role ensures events meet the Foundation’s standards for precision, hospitality, and sustainability. Beyond core responsibilities, the Senior Associate assists Special Projects & Partnerships (SPP) during key institutional moments, fostering collaboration across the CLP portfolio. This position is central to creating impactful convenings that advance the Foundation’s mission.

Requirements

Generally expected to have 5+ years of progressive experience leading event planning, production, stage management, show calling, broadcasting, or complex program management, with a proven record of delivering high-impact events.
Bachelor’s degree or equivalent professional experience; advanced credentials in event management, production, or related fields are a plus.
Demonstrated expertise supporting and leading live programs, hybrid events, cue-based productions, and multi-camera or broadcast-style programs; experience with executive-level or high-profile events strongly preferred.
Adept at managing multiple priorities, timelines, and deliverables with exceptional attention to detail and follow-through.
Outstanding written and verbal communication, with the ability to tailor messaging for diverse audiences and senior stakeholders.
Proficiency with Microsoft 365 suite; working knowledge of Salesforce, Bizzabo, Monday.com, and other event/project management platforms is highly desirable.
Hospitality-minded, service-oriented, and solutions-driven, with a proactive approach to anticipating needs and resolving challenges.
Willingness and ability to travel domestically up to 20–25%

Nice To Haves

advanced credentials in event management, production, or related fields are a plus.
experience with executive-level or high-profile events strongly preferred.
working knowledge of Salesforce, Bizzabo, Monday.com, and other event/project management platforms is highly desirable.

Responsibilities

Lead end-to-end planning and execution of high-impact events, including executive meetings, multi-day gatherings, and hybrid events across New York, DC, and offsite venues, ensuring alignment with Foundation standards and sustainability goals.
Serve as primary or co-production lead on event days, proactively managing logistics, guest experience, and program flow to deliver seamless and high-quality outcomes.
Develop, refine, and implement comprehensive production materials (run-of-show, cue sheets, segment timing, backstage plans, technical notes), ensuring clarity and readiness for all stakeholders.
Direct cue-to-cue rehearsals and collaborate closely with AV and technical teams to optimize timing, transitions, camera work, and streaming, anticipating and resolving complex production challenges.
Provide real-time event leadership, including speaker liaison, backstage coordination, segment pacing, and show-calling, adapting to evolving needs and ensuring program integrity.
Partner with Sustainable Operations to design and execute space planning, catering, and facilities logistics that support both event excellence and sustainability objectives.
Oversee implementation and continuous improvement of event systems (Bizzabo, Monday.com, Box, Salesforce), standardizing templates and workflows to enhance efficiency and reporting.
Manage event-related contracts, invoices, and vendor relationships, ensuring compliance with Foundation policies and effective stewardship of resources.
Lead event data collection, post-event analysis, and feedback tracking, synthesizing insights to drive continuous improvement and inform strategic recommendations.
Partner closely with the broader Connected Leaders Platform (CLP) team to provide surge support for high-profile institutional convenings, aligning planning, communication, and production practices to ensure seamless execution, consistent standards, and shared accountability across teams.