Senior Ariba Operations Administrator

Empower • Greenwood Village, CO

5d • Hybrid

About The Position

Under limited supervision, performs a variety of duties relative to the purchase of equipment, supplies and services, following company policy/guidelines required to maintain company operations in the USA, using existing processes. This role involves coordinating and executing a wide range of purchase requisitions, analyzing them for completeness and accuracy, and determining the appropriate processing method. The Senior Ariba Operations Administrator will maintain a high level of support to internal customers and suppliers, interpret and communicate purchasing procedures, and actively support continuous improvement of P2P processes. The role also includes assisting with process updates, working in a team environment, promoting strong vendor relationships, and utilizing Ariba and SAP reporting. A strong understanding of purchasing principles, best practices, and supply chain management concepts is essential. The position also involves coordinating return-to-vendor processes and liaising with Accounts Payable for invoice payments.

Requirements

• Bachelor's degree in related field or five (5) – seven (7) years of relevant purchasing type experience, including electronic procurement and payment systems, along with customer support.
• Experience with Ariba P2P, Guided Buying and Standard UI interfaces.
• Highly motivated, confident, energetic, possessing a passion for customer service with advanced analytical thinking and problem-solving skills.
• Impeccable attention to detail.
• The ability to multi-task and pivot with changing priorities.
• Skill in establishing and maintaining effective working relationships.
• Strong interpersonal and communication skills, including the ability to effectively communicate verbally and in writing with all levels below and above.
• Comfortable learning new technology and being able to communicate information effectively with end-users and non-procurement management.
• Excellent verbal and written communication with all levels of management.
• Excellent organizational and time management skills.
• Previous ERP or electronic requisitioning experience, strong understanding of supply chain management concepts.
• Proficiency at an intermediate or advanced level in MS Office, Outlook, Word, Excel, PowerPoint, Visio, Teams.
• Applicants must be authorized to work for any employer in the U.S. We are unable to sponsor or take over sponsorship of an employment visa at this time, including CPT/OPT.

Nice To Haves

• Purchasing certification(s).

Responsibilities

• Coordinates and executes a wide range of purchase requisitions including the most difficult and unique.
• Analyzes departmental purchase requisitions for completeness and accuracy of information, initiating any needed clarification to obtain complete information, before orders are placed.
• Determines method needed to process requisition which includes, but is not limited to reviewing/analyzing quotes, bids, scope of work, renewal documents, request for proposal, or blanket contract.
• Establishes estimated purchase agreements with vendors setting dollar limitations and time of contract limitations.
• Maintains a high-level of continued support to internal customers and suppliers, as a daily priority to ensure purchases are both cost effective and appropriate.
• Interprets and communicates purchasing procedures and policies to employees and suppliers, which may include training P2P end-users to understand business flows and processes, assessing specific issues and determine business requirements.
• Actively supports constant improvement (Kaizen) of the P2P processes in coordination with business units and management; while seeking proactive approaches to solve business needs/problems, while enhancing the acceptance of Ariba SAP capabilities across the organization at large.
• Able to read and understand basic clauses in supplier contract, such as: Description of goods/service, payment terms, etc.
• Assists in reviewing and updating processes and test scripts, to support upgrades and implementations, along with day-to-day business needs.
• Ability to work well and contribute to projects within a team environment.
• Actively promotes strong relationships with current and prospective vendors to assist in building effective partnerships.
• Pull, interpret, and apply reporting from Ariba and SAP.
• Coordinate with Business Owners regarding the return-to-vendor (RTV) processes.
• Liaise with Accounts Payable Department to update Purchase Orders to facilitate accurate and timely payment of invoices.

Benefits

• Medical, dental, vision and life insurance
• Retirement savings – 401(k) plan with generous company matching contributions (up to 6%), financial advisory services, potential company discretionary contribution, and a broad investment lineup
• Tuition reimbursement up to $5,250/year
• Business-casual environment that includes the option to wear jeans
• Generous paid time off upon hire – including a paid time off program plus ten paid company holidays and three floating holidays each calendar year
• Paid volunteer time — 16 hours per calendar year
• Leave of absence programs – including paid parental leave, paid short- and long-term disability, and Family and Medical Leave (FMLA)
• Business Resource Groups (BRGs) – BRGs facilitate inclusion and collaboration across our business internally and throughout the communities where we live, work and play. BRGs are open to all.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Number of Employees: 501-1,000 employees